Sheriff's Support Specialist III - Sheriff's Office

clarkcountywashington; United States; Híbrido; USD 50 000 - 70 000; Tempo integral

Resumo da oferta

The Clark County Sheriff's Office is seeking a Sheriff's Support Specialist III to handle sensitive records, apply Public Records Act policies, and provide accurate data entry and processing under tight deadlines.

The role supports the Public Disclosure Unit, assists with review, analysis, and redaction of body-worn camera videos, and offers a day shift with a hybrid remote option after training. Strong attention to detail and discretion are essential.

Qualificações

• High school diploma or GED required.
• US citizenship or permanent residency preferred.
• 2-4 years of college or business training desirable.
• 3-5 years of administrative support experience with mail, file, email, data entry and records management.
• Experience with public records requests strongly desired.
• Proficiency with MS Word, Outlook, and Excel.

Responsabilidades

• Enter, retrieve, and safeguard data with strict timelines.
• Interpret and apply laws, policies, and regulations on public records.
• Review, analyze, and redact body-worn camera videos as needed.
• Communicate effectively, both orally and in writing, with diverse contacts.

Conhecimentos

Oral & written communication

Interpersonal skills

Attention to detail

Public interactions

Formação académica

High school diploma or GED

2-4 years college or business school training

Ferramentas

MS Word

Outlook

Excel

Database management systems

Descrição da oferta de emprego

Job Summary

The Sheriff's Support Specialist III performs a variety of responsible and sensitive work and maintains the confidentiality and security of information as required by law. Will interpret, apply, explain, and adhere to policies, regulations, and laws applicable to the Public Records Act. Perform multiple duties simultaneously and accurately under strict timelines. Operate computers, printers, scanners and use applicable software to enter and retrieve data; establish and maintain effective relationships with those contacted in the course of work; research and analyze complex information and communicate effectively, both orally and in writing.

This position requires the ability to focus on reading for long periods of time, strong attention to detail and documentation, multi-tasking and the ability to prioritize and complete various tasks within specific statutory deadlines, while continuing to process other requests and tasks. Additionally, this position will be exposed to records which may contain sensitive and/or graphic content in written, audio, and video materials.

The current openings for Support Specialist III are in the Public Disclosure Unit, which processes requests for records in accordance with the Washington Public Records Act. This position also assists with review, analysis, and redaction of body-worn camera videos.

The typical schedule for this position is day shift weekdays (Monday-Friday); some overtime may be required. Hybrid remote schedule possible after successful completion of training.

Potential other assignments for this classification are Accreditation, Drug Task Force, HR & Training, Offender Registration, and Civil Process.

Clark County Washington is a growing and diverse community. The Sheriff's Office values our community's diversity and seeks ways to promote equity and inclusion within the organization and with the public. Applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds are highly encouraged.

These positions are represented by the Sheriff's Support Guild.

The Sheriff's Office operates on a 24-hour, 7-days a week basis. Assignments and scheduling are based on a seniority bidding process.

Sheriff's Support Specialist recruitments are governed by State Civil Service laws, which require specific recruitment procedures.

This recruitment will be used to create an eligibility list to fill the available vacancies within the Sheriff's Office.

Please see the Civil Service Process website for additional insight into Sheriff's Office qualifications. (https://www.clark.wa.gov/human-resources/civil-service-process )

First review of candidates will be November 6. This recruitment may close at any time after November 6 without notice.

Qualifications

• High school graduate or GED.
• United States citizenship or Permanent Resident Alien required.
• Two to four years of college or business school training is highly desirable.
• Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; multi-line telephone, email and internet, word processing, spreadsheet, database and other computer applications, records management, accounting and others.
• Experience in law enforcement, corrections or public services highly desirable. However, this expertise is not required at entry into the classification.
• Prior experience with response to public records requests strongly desired.
• Proficiency with MS Word, Outlook, and Excel and significant experience with other applications including spreadsheet and database management systems.
• Strong oral & written communications and interpersonal skills.
• Strong attention to detail.
• Experience involving significant interaction with the public, law and justice agencies, and other local government preferred.
• Ability to obtain notary public status for some specialized positions such as Civil Division within the Sheriff's Office.
• Certain assignments may require cashiering and basic bookkeeping skills.

Knowledge of:

• General office procedures and practices.
• Pertinent federal, state, and local laws which govern access to public records, privacy, and records retention preferred.
• Advanced problem-solving based on guidelines and procedures.
• Advanced proficiency in applicable computer applications.
• Effective business/legal correspondence including spelling, grammar and punctuation.
• Legal definitions and terminology.
• Functions and terminology used by the law and justice system.
• Education or equivalent experience in video editing.

Ability to:

• Interpret, apply, explain, and adhere to policies, regulations, and laws.
• Analyze and interpret requests for records.
• Operate video and audio editing software.
• Establish and maintain cooperative and effective working relationships.
• Work in a manner consistent with the Clark County Sheriff's Office principles.
• Master the