SF Workplace Experience & Space Coordinator

Baseten; San Francisco, Northern (CA, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation with equity

Medical, dental, and vision insurance

Flexible PTO including Winter Break

Paid parental leave

401(k)

Learning and networking opportunities

Job summary

Baseten is seeking a Workplace Coordinator to run our San Francisco office and create an exceptional experience for employees, visitors, and candidates. You will manage front-of-house and space planning, ensuring smooth operations as our SF footprint grows.

This is an in-person role in San Francisco, five days a week, reporting to the Office Manager and partnering with teams to anticipate needs and sustain a high-functioning workplace.

Qualifications

• Detail-oriented with a high quality bar and proactive problem-solving.
• Highly organized and able to manage changing calendars, constraints, requests, and priorities without dropping details.
• Strong judgment and problem-solving skills, with the ability to understand context and make thoughtful tradeoffs.
• Clear, responsive communicator who reliably keeps people informed and closes loops.
• High ownership mentality. When you take something on, others trust that you’ve got it.
• Strong relationship builder who gets to know teams and uses that context to anticipate their needs.
• Service-oriented and energized by creating an excellent experience for employees and visitors.
• Comfortable in a fast-paced, high-growth environment where needs change frequently.
• Able and excited to work from our San Francisco office five days per week

Responsibilities

• Own front-of-house reception, creating a warm, polished experience for employees, candidates, customers, investors, and other visitors
• Own conference room and space management across our growing SF footprint, proactively resolving conflicts and optimizing space based on business priorities
• Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, and board meetings
• Build enough context on our teams and business to make good judgment calls when space is constrained
• Maintain an exceptionally high bar for the physical office, noticing and addressing details like rooms that need resetting, missing furniture, broken equipment, and low supplies
• Proactively identify ways to make our spaces more functional, organized, and enjoyable
• Build strong relationships across the office to understand and anticipate team needs
• Partner with the Office Manager with physical office operations, vendors, deliveries, supplies, and other workplace needs
• Support in-office events, including setup, logistics, and resetting spaces afterward
• Respond quickly to workplace needs and own issues through resolution

Skills

Detail-oriented

Highly organized

Judgment & problem-solving

Clear communication

Ownership mindset

Relationship building

Customer service mindset

Adaptability

On-site availability

Job description

Baseten is seeking a Workplace Coordinator to run our San Francisco office and create an exceptional experience for employees, visitors, and candidates. You will manage front-of-house and space planning, ensuring smooth operations as our SF footprint grows.

This is an in-person role in San Francisco, five days a week, reporting to the Office Manager and partnering with teams to anticipate needs and sustain a high-functioning workplace.