Set Up Coordinator

Yamaha Motor Corporation, USA; Kennesaw (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) and Profit Sharing

Fertility Benefits

37.5 hour work-week

Medical, Dental, Vision

Job summary

Yamaha Motor Corporation, USA is seeking a Set-up Coordinator to join our Finance team in Kennesaw, GA. This role owns onboarding for new dealers, sets up dealer master data, ensures accurate tax exemption documentation, and maintains licensing requirements across states.

You will collaborate with multiple divisions to standardize the dealer set‑up process and support digital archival initiatives. The position emphasizes meticulous document management, attention to state-by-state DMV rules, and

Qualifications

• AA degree preferred.
• Document management experience required.
• SAP, ACCESS or other database management systems knowledge required.
• Strong computer skills: Microsoft Excel, Outlook.
• Exceptional detail orientation and organizational skills.
• Excellent oral and written communication skills.

Responsibilities

• Setup new dealer accounts and add product lines to existing dealers via Dealer Master Data Management (MDM).
• Verify legal documentation and ensure accuracy of state DMV requirements for licensing.
• Process account changes, relocations, and terminations; manage dealer terminations in MDM.
• Maintain and update customer tax exemption certificates.
• Audit documents for accuracy and compliance with J-Sox controls.
• Prepare documents for digital transfer and work with external vendors on archival projects.
• Other duties as assigned by the department.

Skills

Detail orientation

Organizational skills

Written & verbal communication

Initiative

Team collaboration

Education

AA degree preferred

Tools

SAP

ACCESS

Microsoft Excel

Outlook

Job description

Yamaha has an excellent opportunity for a Set‑up Coordinator to join our Finance team in Kennesaw, GA. The Set‑up Coordinator will own the process for onboarding of new dealers. This will include the set‑up and maintenance of customer files to include information input, review of credit approval and customer legal documentation. They will play a key role in the development and standardization of the new dealer set‑up process.

What You'll Be Doing

• Setup new dealer accounts and addition of product lines to existing dealers which includes input into Dealer Master Data Management (MDM), notification to other divisions and outside financing services, verification of legal documentation, follow‑up on missing or incorrect documents.
• Accountable for filing DMV paperwork for licensing, including meeting requirements for each individual state. This information feeds into the rest of the company so accuracy is critical.
• Follow procedures for customer accounts changes, relocations, and terminations
• Process dealer terminations which include: Canceling dealer in MDM, notifying appropriate intercompany personnel and canceling dealer legal file
• Responsible for follow‑up and maintaining updates of customer tax exemption certificates annually or as required
• Performs audit function for accuracy and compliance of all legal documents.
• Project based assignments, i.e. Prepare documents for transferring to digital, which includes working with outside vendor.
• Responsible for digital document archiving within corporate records retention policy and J‑Sox controls.
• Other duties as assigned.

What You'll Need To Be Successful

• AA degree preferred
• Min 2+ years related work experience
• Document management experience required
• SAP, ACCESS or other Database Management systems knowledge required
• Knowledge of state requirements for dealer set‑up preferred
• Strong computer skills: Microsoft Excel, Outlook
• Exceptional detail orientation
• Superior organizational skills
• Excellent oral & written communication skills
• Fast learner that takes initiative
• Works well in a team environment

Don't meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms, as such we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

What's In It For You

• 401(k) and Profit Sharing
• Fertility Benefits
• 37.5 hour work‑week
• Medical, Dental, Vision
• Life and AD&D Insurance
• Wellness Program
• Short‑Term Disability Coverage (for hourly roles)
• Long‑Term Disability
• Student Debt Repayment Benefits
• Ability to borrow Yamaha product

Reports to: Department Manager

Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.