Set Up Coordinator

Radical Compliance; Kennesaw (GA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) and Profit Sharing

Fertility Benefits

Life and AD&D Insurance

Wellness Program

Short-Term Disability Coverage (for on

Long-Term Disability

Ability to borrow Yamaha product

Job summary

Yamaha Motor Corporation, USA in Kennesaw, GA is seeking a Set-up Coordinator to own onboarding of new dealers within the Finance team. You will manage dealer accounts, verify legal documentation, and ensure accuracy across Master Data Management systems.

This role emphasizes data integrity, process standardization, and collaboration with multiple divisions to support dealer setup and compliance requirements.

Qualifications

• Min 2+ years related work experience.
• SAP, ACCESS or other Database Management systems knowledge.
• Knowledge of state requirements for dealer set-up preferred.
• Superior organizational skills.
• Fast learner that takes initiative.
• Works well in a team environment.

Responsibilities

• Set up new dealer accounts and add product lines in Dealer Master Data Management (MDM).
• Verify legal documentation and protect accuracy of customer files.
• Follow procedures for account changes, relocations, and terminations.
• Process dealer terminations by updating MDM and notifying intercompany personnel.
• Maintain updates of customer tax exemption certificates annually or as required.
• Audit legal documents for accuracy and compliance.
• Prepare documents for transitioning to digital as needed.
• Archive digital documents per records policy and J-SOX controls.
• Perform other duties as assigned.

Skills

SAP

Database management

Organizational skills

Initiative

Teamwork

Tools

MS Access

Dealer Master Data Management (MDM)

Job description

Yamaha has an excellent opportunity for a Set-up Coordinator to join our Finance team in Kennesaw, GA. The Set-Up Coordinator will own the process for onboarding of new dealers. This will include the set-up and maintenance of customer files to include information input, review of credit approval and customer legal documentation. They will play a key role in the development and standardization of the new dealer set-up process.

What you'll be doing:

• Setup new dealer accounts and addition of product lines to existing dealers which includes input into Dealer Master Data Management (MDM), notification to other divisions and outside financing services, verification of legal documentation, follow-up on missing or incorrect documents.
• Accountable for filing DMV paperwork for licensing, including meeting requirements for each individual state. This information feeds into the rest of the company so accuracy is critical.
• Follow procedures for customer accounts changes, relocations, and terminations
• Process dealer terminations which include: Canceling dealer in MDM, notifying appropriate intercompany personnel and canceling dealer legal file
• Responsible for follow-up and maintaining updates of customer tax exemption certificates annually or as required
• Performs audit function for accuracy and compliance of all legal documents.
• Project based assignments, i.e. Prepare documents for transferring to digital, which includes working with outside vendor.
• Responsible for digital document archiving within corporate records retention policy and J-Sox controls.
• Other duties as assigned.

What you'll need to be successful:

• Min 2+ years related work experience
• SAP, ACCESS or other Database Management systems knowledge required
• Knowledge of state requirements for dealer set-up preferred
• Superior organizational skills
• Fast learner that takes initiative
• Works well in a team environment

Don’t meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms, as such we are dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

What’s in it for you:

• 401(k) and Profit Sharing
• Fertility Benefits
• Life and AD&D Insurance
• Wellness Program
• Short-Term Disability Coverage (for hourly roles)
• Long-Term Disability
• Ability to borrow Yamaha product

Reports to: Department Manager

Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Area of Interest

Finance and Accounting

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