Set Fabrication Production Coordinator

Swayboxstudios; New Orleans (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

Swayboxstudios is looking for a Set Fabrication Production Coordinator in New Orleans to manage the logistical aspects of production. The candidate will ensure efficient workflows and effective communication among teams.

Essential qualifications include 3+ years of experience in production coordination and strong skills in Google Workspace and project management software. The role demands problem-solving abilities and excellent interpersonal skills.

Flexibility in hours is essential to meet production demands, fostering a creative and inclusive workplace.

Qualifications

• 3+ years of experience in production coordination, project management, or a related field.
• Strong skills in Google Workspace; familiarity with Photoshop preferred.
• Experience with production management software is desirable.

Responsibilities

• Serve as a primary contact for team coordination and communication.
• Collaborate to track and distribute project notes and schedules.
• Manage databases to ensure project details are current.
• Organize the creation of dailies and manage screening equipment.
• Facilitate team meetings and document minutes.
• Maintain accurate crew lists and assist with onboarding.
• Oversee department calendars and scheduling.
• Monitor timecard completion and verify attendance.
• Identify and resolve challenges in workflows.
• Willingness to work extended hours as needed.

Skills

Production coordination experience

Project management

Google Workspace

Problem-solving skills

Effective communication

Attention to detail

Tools

Photoshop

Autodesk Flow Production Tracking

Job description

Overview

The Set Fabrication Production Coordinator plays a vital role in overseeing the administrative and logistical aspects of the Set Fabrication Department. This position requires strong organizational skills, clear communication, and the ability to manage multiple tasks efficiently to support the fast‑paced demands of production. The Production Coordinator will collaborate closely with various teams to ensure that all set fabrication and production activities are executed smoothly and meet project timelines.

Key Responsibilities

• Department Coordination: Serve as a primary point of contact between teams, fostering clear communication regarding project needs, timelines, and any issues that arise during production
• Production Support: Collaborate with team members to record, track, and distribute project notes, schedules, ensuring all projects stay on track and deadlines are met
• Database Management: Input and update relevant information in production databases to ensure project details are current and accessible
• Dailies and Reviews Coordination: Organize the creation of dailies playlists and manage the screening room projector/playback system for production reviews as needed
• Meeting Coordination: Organize and facilitate regular team meetings, documenting minutes and action items to ensure accountability and follow‑through
• Crew Administration: Maintain accurate crew lists for the Production Department, assist with onboarding processes, and coordinate facilities requests
• Scheduling Management: Oversee department calendars, ensuring that schedules for supervisors and production management are up to date and coordinated
• Timecard Verification: Monitor timecard completion by crew members to ensure timely submission for department head approval, confirming attendance at required meetings and adherence to schedules
• Problem Solving: Identify potential challenges in production workflows and develop effective solutions in collaboration with team leads
• Flexibility: Willingness to work extended hours as needed to meet production demands

Qualifications

• Experience: 3+ years of experience in production coordination, project management, or a related field, preferably within the film, television, or theater industries
• Computer Proficiency: Strong skills in Google Workspace and basic familiarity with Photoshop; knowledge of database software is preferred
• Production Software Knowledge: Experience with Autodesk Flow Production Tracking or similar production management software is highly desirable
• Problem‑Solving Skills: Ability to troubleshoot and resolve issues efficiently in a dynamic production environment
• Effective Communication: Excellent interpersonal skills, with the ability to communicate and interact effectively with a diverse range of individuals while providing high‑quality customer service
• Attention to Detail: A keen eye for detail, combined with a positive attitude and a strong work ethic

Physical Requirements & Work Environment

Physical Demands

• The role requires standing, sitting, walking, and operating standard office equipment
• The employee must occasionally lift and move items up to 15 pounds
• Vision requirements include close focus, distance vision, and adaptability

We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

Swaybox Studios also complies with applicable Louisiana laws governing non‑discrimination in employment. We are dedicated to fostering a creative, inclusive, and respectful environment for all.