Assistant, Physical Production

FIFTH SEASON; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

FIFTH SEASON is seeking a Physical Production Assistant to support our TV Physical Production team in Los Angeles. The role involves managing executive calendars, preparing meeting materials, and acting as a liaison between executives and contacts.

The ideal candidate will have a Bachelor's degree and a genuine interest in TV production. Strong communication and organizational skills, along with proficiency in MS Office and Zoom, are essential for success in this fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Genuine interest in TV Physical Production.
• Basic knowledge of set production workflow.
• Previous experience in a related field preferred.

Responsibilities

• Maintain and manage executive calendars accurately.
• Prepare meeting agendas and organize materials.
• Arrange travel accommodations per company policy.
• Act as a liaison between executives and contacts.

Skills

Organizational skills

Communication skills

Logistical skills

MS Office

Zoom

Microsoft Teams

Adobe

Education

Bachelor’s degree or equivalent experience

Job description

Role Summary

At FIFTH SEASON, we are revolutionizing the entertainment industry with groundbreaking content that captivates global audiences. We are seeking a Physical Production Assistant to play a vital role in supporting our TV Physical Production team. This position requires a meticulous individual with exceptional organizational skills, capable of thriving in a dynamic environment. The ideal candidate will excel at multitasking, possess strong communication abilities, and demonstrate proficiency in collaborating with diverse personalities. With a keen eye for detail and a proactive mindset, you’ll ensure seamless operations in our fast‑paced production setting.

Role Responsibilities

• Maintain and manage executive calendars with precision, anticipating needs for meetings/videoconference/calls, adapting to the demands of an international business spanning multiple time zones
• Prepare meeting agendas, organize and distribute materials, handling both internal and external appointments of varying formalities
• Arrange travel accommodations and process executive expenses in alignment with company policies
• Act as a liaison between executives and contacts
• Proactively follow up on tasks and projects to ensure timely completion
• Assist in tracking key department milestones/dates
• Maintain & update department databases and checklists
• Support ad hoc projects when necessary
• Compile and distribute meeting notes as required
• Maintain confidentiality and diplomacy in all tasks

Qualifications

• Bachelor’s degree or equivalent experience in a related field
• Genuine interest in TV Physical Production and a desire to contribute to its success
• Basic knowledge of set production workflow; previous on‑set experience is advantageous
• Previous experience in Talent Agency, Management Company, Production, or Production Company preferred
• Strong communications skills, able to engage effectively across all levels of the organization and with external partners
• Expertise in MS Office, Zoom, Microsoft Teams and Adobe
• Exceptional logistical skills, highly organized, and detail‑oriented
• Self‑motivated and proactive, capable of managing multiple tasks concurrently
• Capacity to maintain confidentiality and diplomacy in all tasks
• Flexibility to work overtime with short notice

Characteristics & Personality

• Proficient in clear oral and written communication, fostering collaboration across organizational levels, global offices, and worldwide time zones
• Thrives in fast‑paced environments, adept at proactively navigating change and driving creative solutions
• Overcomes challenges with grit, embracing change as an opportunity for growth