Services Operations Specialist

Insight Enterprises; Hanover Park (IL); On-site; USD 23,000 - 32,000; Full time

Job summary

Insight Enterprises in Hanover Park, IL is seeking an on-site Service Operations Specialist to process orders, track shipments, and resolve receiving discrepancies. The role requires clear communication, problem-solving, and meticulous attention to detail as you coordinate RMAs, vendor issues, and inventory accuracy daily.

You will work in a fast-paced environment with a team, while also managing tasks independently to meet SLAs and ensure smooth operations within the Sustainability/IT

Qualifications

• Clear communication skills required.
• Problem-solving and critical thinking abilities.
• Excellent organizational and time-management skills.
• Ability to adapt in a fast-paced environment.
• Team-oriented with ability to work independently.

Responsibilities

• Enter orders in a timely manner for shipping, retrieval, and exchange of technology devices.
• Investigate and resolve receiving discrepancies and coordinate with distribution to resolve issues.
• Communicate with vendors and internal teams regarding RMAs, back-orders, ETA, and warranty claims.
• Maintain accurate costing, product status, and report billing/inventory discrepancies.
• Answer internal and external inquiries regarding processes, shipments, and procedures.

Skills

Clear communication

Problem-solving

Organizational skills

Time management

Teamwork

Self-prioritize work

Job description

Requisition Number: 106607Service Operations SpecialistLocation: This role is fully onsite on Hanover Park, IL.Salary: $20 / hourlyShift: 9 am - 5:30 pmInsight at a Glance14,000+ engaged teammates globally$8.2 billion in revenue in 2025Certified as a Great Place to work in 9 Countries in 2025Fortune 500 Company (No. 447) in 2025Received 25+ industry and partner awards in the past year$1.4M+ total charitable contributions in 2024 by Insight globallyNow is the time to bring your expertise to Insight. We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions.Key Responsibilities:Enter orders in a timely manner for the shipping, retrieval, and exchange of technology devices for specific accounts, while adhering to the clients Service Level Agreements (SLA).Investigate and resolve receiving discrepancies, proactively managing receipt dates, working with distribution employees to resolve issues regarding lost and damaged products.Become an expert of information regarding specific products, programs, and initiatives of assigned vendors and product categories.Clear communication skills are required to deliver client facing messages verbally and in writing, and the ability to respond effectively to inquiries or complaints in a timely fashion.Work with vendors in acquiring Return Merchandise Authorization (RMAs) for damaged, unused products.Manage all aspects of assigned vendors, back-orders, and estimated time of arrivals (ETA), as well as the handling and tracking of warranty claims.Work with internal personnel on problems relating to parts ordering information.Responsible for maintaining accurate costing, classification, status of assigned products, identify billing and inventory discrepancies, and report appropriately. Work with finance to resolve any vendor issues, as necessary.Manage team mailbox, ensuring emails are addressed throughout the day.Answer questions internal & external re: processes, procedures, inbound/outbound shipments.Problem-solving and critical thinking abilities, and Excellent organizational skillsAbility to adapt in a fast-paced environment with a focus on attention to detail.Ability to work in a team and ability to work independently, strong timemanagement skills and ability to self-prioritize work responsibilitiesExpectationsThis position involves working on-site for 5 days a week, with coverage needed between 8am and 6:30pm central time. Exceptional teammates may qualify for a hybrid schedule, subject to meeting performance criteria.Service Operations Specialists are situated in different sections within the Sustainability department, which operates as an integration and warehouse facility. Expect moderate noise levels akin to a typical business office environment with computers, phones, and printers, as well as light foot traffic. Teammates should be comfortable working in a confined space and capable of sitting at a computer terminal for extended periods.Be AmbITious: This opportunity is not just about what you do today but also about where you can go tomorrow. When you bring your hunger, heart, and harmony to Insight, your potential will be met with continuous opportunities to upskill, earn promotions, and elevate your career.But what really sets us apart are our core values of Hunger, Heart, and Harmony, which guide everything we do, from building relationships with teammates, partners, and clients to making a positive impact in our communities.Join us today, your ambITious journey starts here.Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.At Insight, we celebrate diversity of skills and experience so even if you don’t feel like your skills are a perfect match - we still want to hear from you!Insight does not accept unsolicited resumes from recruiters or employment agencies. Unsolicited resumes will be treated as direct applications from the candidate, and recruiters or agencies who submit candidates for this position without a prior, written vendor agreement will not be eligible for any form of compensation, even if the candidate is hired.Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.Insight does not accept unsolicited resumes from recruiters or employment agencies. Unsolicited resumes will be treated as direct applications from the candidate, and recruiters or agencies who submit candidates for this position without a prior, written vendor agreement will not be eligible for any form of compensation, even if the candidate is hired.Posting Notes: Hanover Park || Illinois (US-IL) || United States (US) || IT Infrastructure & Support || None || US - Hanover Park, IL ||