Services and Facilities Coordinator

Crane Company; Kennesaw (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Crane Company is seeking an Administrative Specialist in Georgia to provide comprehensive support across reports, meetings, documentation, and communications. You will manage calendars, prepare presentations, process purchase orders, and track invoices to keep departmental operations running smoothly.

The role demands proficiency with Excel, PowerPoint, Word, and Outlook, plus strong communication, organization, and data interpretation skills.

Qualifications

• Proficiency in Excel, PowerPoint, Word, and Outlook required.
• Excellent interpersonal and communication skills.
• Basic organizational skills.
• Ability to compile, sort, and interpret data.
• Must have good organizational, time management, and computer skills.
• Must be quality oriented and have a good attention to detail.
• Must be able to work independently while effectively communicating with support areas.
• Ability to work in team environment.
• High School Diploma or GED; college degree or military preferred.

Responsibilities

• Provide administrative support, including reports, presentations, meeting coordination, and meeting minutes.
• Manage calendars, schedules, and departmental communications.
• Process purchase orders, track invoices, and maintain records.
• Update visual management metrics and support continuous improvement initiatives.
• Track Human Performance Errors (HPEs) and corrective actions.
• Ensure completion of required documentation and job closure paperwork.
• Preview Services expense reports.
• Perform other duties as assigned.
• Prepare and consolidate weekly, monthly, and outage-related operational reports.
• Compile KPI, PPR, and Vertical Review data from department leads.
• Maintain the Field Event Report (FER) database and support periodic reviews.
• Coordinate ordering and distribution of PPE, apparel, giveaways, and outage support materials.
• Coordinate facility maintenance, repairs, and vendor services.
• Serve as a point of contact for facility projects, quotes, and walkthroughs.
• Support facility readiness activities, including annual corporate preparations.
• Maintain contractor compliance systems, including ISNetworld and Avetta.
• Coordinate required safety documentation, including insurance certificates and OSHA records.
• Prepare and submit site-hours reporting and corporate safety reports.
• Support safety compliance, audits, and recordkeeping activities.

Skills

Excel

PowerPoint

Microsoft Word

Microsoft Outlook

Interpersonal communication

Organizational skills

Data interpretation

Time management

Teamwork

Attention to detail

Education

High School Diploma or GED

College degree or military preferred

Tools

Microsoft Office

Job description

RESPONSIBILITIES

Administrative

• Provide administrative support, including reports, presentations, meeting coordination, and meeting minutes.
• Manage calendars, schedules, and departmental communications.
• Process purchase orders, track invoices, and maintain records.
• Update visual management metrics and support continuous improvement initiatives.
• Track Human Performance Errors (HPEs) and corrective actions.
• Ensure completion of required documentation and job closure paperwork.
• Preview Services expense reports.
• Perform other duties as assigned.

Services

• Prepare and consolidate weekly, monthly, and outage-related operational reports.
• Compile KPI, PPR, and Vertical Review data from department leads.
• Maintain the Field Event Report (FER) database and support periodic reviews.
• Coordinate ordering and distribution of PPE, apparel, giveaways, and outage support materials.

Facilities

• Coordinate facility maintenance, repairs, and vendor services.
• Serve as a point of contact for facility projects, quotes, and walkthroughs.
• Support facility readiness activities, including annual corporate preparations.

Safety

• Maintain contractor compliance systems, including ISNetworld and Avetta.
• Coordinate required safety documentation, including insurance certificates and OSHA records.
• Prepare and submit site-hours reporting and corporate safety reports.
• Support safety compliance, audits, and recordkeeping activities.

QUALIFICATIONS

• Proficiency in Excel, PowerPoint, Microsoft Word, and Microsoft Outlook required.

• Excellent interpersonal and communication skills.

• Basic organizational skills.

• Ability to compile, sort, and interpret data.

• Must have good organizational, time management, and computer skills.

• Must be quality oriented and have a good attention to detail.

• Must be able to work independently while effectively communicating with support areas.

• Ability to work in team environment.

• High School Diploma or GED. College degree or military preferred.

This description has been designed to indicate the general nature and level of work being performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Crane Company. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, sexual orientation, general identity, national origin, disability or veteran status.