Service Writer

Prescotts Inc; Monument (CO); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Healthcare insurance

Disability insurance

401K plan with company matching

Professional development opportunities

Job summary

Prescott’s Med in Monument, CO is seeking a detail-oriented Service Writer to manage customer service requests, communicate with customers, prepare quotes, and ensure complete service documentation. This onsite role supports the service department and aims to streamline operations and improve satisfaction.

Responsibilities include validating orders, processing requests, dispatching to technicians, invoicing, data entry in NetSuite, and maintaining parts inventory.

Qualifications

• High school diploma or GED required.
• 2+ years in service writing or similar admin role preferred.
• Experience in medical device industry is a plus.
• Proficiency with MS Office and data entry.
• Strong organizational and communication skills.

Responsibilities

• Validate order information prior to processing.
• Process orders from customers and internal staff.
• Dispatch orders to technicians for fulfillment.
• Prepare quotes and pricing details for inquiries.
• Input data into NetSuite and maintain records.
• Maintain inventory records and assist with RMA/UPS labels.

Skills

Communication

Organizational skills

Data entry

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Service management software

NetSuite

Job description

Join the team at Prescott’s Med — where quality meets care.

Prescott’s is a leading medical device services company, trusted by healthcare professionals across the country. We specialize in the distribution and expert refurbishment of essential medical equipment, including sterilizers, surgical microscopes, pumps, monitors, anesthesia machines, and more. Our mission is to enhance the quality of healthcare by ensuring providers have access to reliable, high-performing equipment. If you're passionate about supporting the frontlines of care through innovation and service, we’d love to have you on our team.

This position will support Prescott’s Med.

We are currently seeking a detail-oriented Service Writer to join our team. In this role, you will be responsible for managing customer service requests, communicating with customers, providing estimates, and ensuring that all documentation related to service and maintenance is accurate and complete. Your organizational skills and attention to detail will help streamline operations and improve customer satisfaction.

This position will be worked onsite at our facility in Monument, CO.

Responsibilities:

• Validate order information prior to processing all order requests
• Process orders from customers and internal field representatives
• Dispatch sales orders and parts requests to internal technicians for fulfillment
• Process sales orders for invoicing for remaining balances of unreturned parts
• Communicate with customers regarding service requests, updates and costs
• Prepare quotes and information for pricing and parts inquiries/assist internal field representatives with providing quotes to customers
• Provide accurate Master Service Agreement (MSA) pricing
• Monitor field representative inventories and manage parts turnover rate
• Maintain records of parts used and inventory levels for the service department
• Assist field representatives and customers with RMA creation and UPS label creation for parts return
• Manage back orders and follow up with efficient fulfillment of all orders
• Input data into NetSuite

Requirements

• High school diploma or GED required
• 2+ years of relevant prior experience as a service writer, customer service associate or similar administrative role preferred
• Experience in medical device industry or equivalent is a plus
• Computer and data entry experience required
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency in using computer software for documentation and invoicing (Microsoft Office Suite, service management software a plus)
• Basic understanding of medical equipment and terminology is a plus
• Excellent customer service skills with the ability to handle inquiries and resolve issues effectively
• Ability to work both independently and collaboratively within a team
• Follow safety procedures in the performance of job duties and maintain a clean and safe work area

Pay Range: $24.00 per hour

Benefits

What we offer:

At Prescott’s, we prioritize your well-being and growth with a comprehensive benefits package including:

• Paid time off
• Healthcare insurance (medical dental, and vision coverage)
• Accident insurance, critical illness, and hospital indemnity insurance
• Short term (employee paid) and long-term disability (employer paid)
• 401K plan with company matching
• Continuous learning and development - offering opportunities for training, workshops, and certifications
• Our fun and inclusive work environment celebrates diversity and fosters growth, making every day an opportunity to thrive