Service Receptionist

Weatherford-BMW; Berkeley (CA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Excellent benefits package including医疗

Medical, dental & vision insurance

PTO and paid holidays

401K employer match

Life Insurance

Flexible Spending Accounts

Employee discounts on vehicle services

Job summary

Sunwise Automotive Group is hiring a Service Receptionist at Weatherford BMW to deliver premium customer service and schedule service appointments. The role emphasizes first-rate communication, organization, and teamwork in a fast-paced environment.

The successful candidate will handle inbound/outbound calls, manage appointments, and maintain accurate customer records while supporting service staff and management in daily operations.

Qualifications

• Previous experience in a call center or demanding customer service role, preferably in automotive.
• Must handle a high volume of inbound/outbound calls daily (80–100).
• Strong computer and internet skills; proficient with Microsoft Office.

Responsibilities

• Answer calls courteously and professionally per company policy.
• Conduct outbound calls to follow up and schedule appointments.
• Direct calls to appropriate parties and relay messages promptly.
• Coordinate questions with department personnel.
• Address customer concerns or escalate as needed.
• Assist with clerical tasks: scheduling, records, invoices, supplies.
• Schedule service appointments and follow-ups to ensure engagement.
• Maintain up-to-date customer records and service history.
• Collaborate with service advisors to ensure a seamless experience.
• Perform other duties as assigned.

Skills

Call center experience

High call volume

Verbal communication

Written communication

Time management

Team player

CRM software

CDK experience

Professional demeanor

Tools

CRMs

CDK

Job description

Sunwise Automotive Group is looking for a Service Receptionist to join our growing and expanding team at Weatherford BMW! Being part of Sunwise Auto Group is more than just new and used sales, parts, and service. Our team strives to simplify every aspect of buying, owning, and servicing every vehicle. We are proud to sell and service these vehicles and are always seeking qualified, enthusiastic individuals to join our team!

We are a progressive, fast paced, growing company focused on a premium customer experience. At Sunwise Auto Group, we offer a work environment that is drastically different than most and is fostered by great leadership, teamwork, and professionalism at all levels. Join our team if you have a positive attitude, talent, and passion for cars!

Our ideal candidate will have a passion for cars while delivering a premium brand experience. Jump start your career in the Automotive Industry with a premium brand. Being a part of the Sunwise Automotive team would be an excellent opportunity for you!

We offer a future in retail service environment that is very different than most other automotive dealerships. Service Receptionists have great people skills, are motivated, customer focused, and are willing to go the extra mile for our customers. You will be responsible for engaging with current and prospective customers through inbound and outbound communication efforts to promote our service offerings, schedule appointments, and enhance overall customer satisfaction. The right candidate will help us generate more service appointments and help our business grow and reach the next level!

BENEFITS:

• Professional, fun, and friendly work environment with supportive management
• PTO and Paid Holidays
• Excellent benefits package including medical, dental, & vision
• Opportunities for career growth and advancement
• Paid Life Insurance
• Flexible Spending Accounts
• 401K and employer match
• Employee discounts on vehicle purchases, parts, and service

RESPONSIBILITIES:

• Answer incoming calls in a courteous and professional manner in accordance to all company policies with exceptional telephone skills.
• Conduct outbound calls to existing and potential customers to conduct follow-ups, and make appointments
• Direct phone calls to the appropriate parties as necessary.
• Take written messages for unavailable personnel and relay any messages as soon as possible
• Coordinate questions and issues with the appropriate department personnel.
• Address customer concerns and issues or escalates them as needed.
• Assist with clerical/office tasks, such as scheduling appointments, maintaining records, sending bills, answering phones, ordering supplies, etc.
• Assist service staff in contacting customers regarding completion of services
• Schedule service appointments and follow-up on leads to ensure customer engagement and satisfaction.
• Maintain and update customer records in our database to ensure accurate tracking of communications and service history.
• Address customer inquiries and provide detailed information about our service department and available promotions.
• Collaborate with service advisors and management to ensure a seamless customer experience from initial contact to service completion.
• Performs other duties as assigned by manager/supervisor

QUALIFICATIONS:

• Previous experience in a call center, or demanding customer service role, preferably in the automotive industry.
• Must be comfortable with high volume of inbound and outbound calls daily ranging from a combined 80-100 incoming and outgoing calls daily.
• Strong computer and internet skills, working knowledge of Microsoft Office suite.
• Proficient in using CRM software, CDK a plus.
• Excellent verbal and written communication skills.
• Positive attitude, can-do mentality, confident, outgoing personality eagerness to improve
• Professional attitude and the ability to deliver best-in-class customer service
• Able to work flexible schedules including Saturdays
• Strong problem-solving skills and attention to detail.
• Must be coachable and able to follow specific word tracks.
• Customer service, time management, and the ability to multitask are required.
• Ability to work independently and as part of a team in a fast-paced environment.
• Self-motivated, goal oriented, positive team player.
• Must be able to sit for long periods of time.

COMPENSATION:

The Service Receptionist Position has a Pay Scale consisting of the following elements and ranges. Wages Hourly Compensation of $20.00.

We are a drug-free environment. As part of our hiring process, we conduct a post-offer background check and drug screening.

We are an equal opportunity employer and prohibit discrimination/harassment withoutregard to race, color, religion, age, sex, national origin, disability status, genetics, protectedveteran status, sexual orientation, gender identity or expression, or any other characteristicprotected by federal, state, or local laws.