HVAC Service Project Administrator

CFO Trane U.S. Inc.-CFO; Downtown Brea (CA); On-site; USD 63,000 - 89,000; Full time

Job summary

Trane Technologies is seeking a Service Project Administrator in Los Angeles, CA. Under supervision, you will handle routine project documentation, materials, job costing and invoicing to ensure timely closeout of projects.

You will coordinate with the Area Service Manager and team, set up service agreements, and generate reports while prioritizing tasks to meet deadlines in a fast-paced environment. Overtime weekends may be required.

Qualifications

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, ability to multi-task, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high‑paced environment.
• Flexibility to work overtime/ weekends, as required.
• Must have strong background in invoicing and/or general accounting administration.

Responsibilities

• Sets‑up service agreements in system application and records project costs.
• Coordinates with team for accurate and timely recording of project costs, including materials and time sheets.
• Responsible for processing service claims/concessions, SPD, retrofit, labor warranty, purchase orders, and initiating invoicing.
• Generates, interprets, and prints various assigned reports and communicates with team members.
• Cross trains for coverage of the Resource Coordinator position when staffing needs arise.

Skills

Communication

Multi-tasking

Proactive

Teamwork

Education

High School diploma or GED

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Job Summary

Trane has a new exciting opportunity to join our organization as a Service Project Administrator in our Los Angeles, CA Service group. Under direct supervision, the Service Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with the Area Service Manager and assigned service team members to ensure the timely completion of each project.

What you will do

Sets‑up service agreements in system application. Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc. Responsible for general administrative functions to include processing service claims/concessions, Ship Product Defect (SPD), retrofit, labor warranty, purchase orders, and initiating invoicing. Responsible for generating, interpreting, and printing various assigned reports. Communicates effectively with other team members. Cross train for coverage of the Resource Coordinator position when staffing needs arise.

What you will bring

High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. Must have strong communication skills, ability to multi-task, proactive approach with willingness to work independently as well as part of a team. Proven experience prioritizing tasks in order to meet tight deadlines within a high‑paced environment. Flexibility to work overtime/ weekends, as required. Must have strong background in invoicing and/or general accounting administration.

Annual Base Salary Range or Hourly Base Pay Range

$63,491.66 - $89,214.99

Compensation Type: Exception. Hourly Incentive Eligible: No. Sales Commission Eligible: No.

Benefits

Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WEDARETOCARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave. 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role: Yes The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

At Trane Technologies, we’re climate innovators with the courage to look at our world’s challenges and see endless opportunities. We aren’t afraid to make bold commitments that set new standards to enhance the health and well‑being of our employees, customers, communities, and the planet we share.

Joining the Trane Technologies team is more than just a job – it’s the beginning of a career full of purpose, impact, and meaningful contributions that challenge what’s possible for a more sustainable future. Together, we know we can change the world. With an inclusive culture, benefits to support you and your family, limitless opportunities to grow, flexibility to help you balance life’s demands, and more – you’ll be supported to thrive at work and at home.

At Trane Technologies, we believe in providing equal access and opportunity for all. We are committed to providing reasonable accommodations to our candidates and employees who may need assistance with application or recruitment processes due to disability or impairment. To request an accommodation, please contact us at: [e-mail]