Project Administrator

CFO Trane U.S. Inc.-CFO; Roanoke (VA); On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Job summary

Trane Technologies in Roanoke, VA is seeking a Project Administrator to manage routine project documentation, billing and closeout activities for service projects.

You will set up service agreements, review invoices, post costs, and coordinate with Account Managers and technicians to ensure accurate data. A one-year technical certificate and 3+ years billing experience are preferred; overtime/weekends may be required.

Qualifications

• One-year certificate from college or technical school plus 3+ years of related billing experience or equivalent
• Must have strong communication skills and ability to work independently or in a team
• Ability to prioritize tasks to meet tight deadlines in a fast-paced environment

Responsibilities

• Sets-up service agreements or quoted projects in system based on transition documents
• Reviews and updates Billing Backlog reports daily
• Reviews invoices for accuracy and processes service invoices for assigned job types
• Validates, applies and posts costs to service work orders
• Coordinates with team for accurate cost recording (materials, time, labor, reports)
• Enters and edits Purchase Orders as needed
• Handles billing request changes and special requirements for customers
• Responsible for general administrative functions related to billing
• Generates, interprets, and prints assigned reports
• Prioritizes tasks to meet deadlines
• Communicates with Account Managers, Field Technicians, Customers and others to resolve billing issues
• Schedules and participates in internal project team meetings
• Maintains customer satisfaction by addressing concerns and corrective actions
• May reconcile purchasing card transactions for technicians
• May file State required forms as needed
• May prepare claims for filing

Skills

Strong communication

Team collaboration

Time management

Overtime/weekend flexibility

HVAC familiarity

Education

One-year certificate (college/technical school)

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world’s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go.

Where is the work: Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Under direct supervision, the Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects.

Responsibilities

• Sets-up service agreements and/or quoted projects/jobs in system application based on transition documents.
• Reviews and updates Billing Backlog reports daily.
• Review invoices for accuracy, and processes service invoices for assigned job types.
• Validates, applies and posts applicable costs to service work orders.
• Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.
• Enters and edits Purchase Orders as needed.
• Handle billing request changes and special requirements for customers timely.
• Responsible for general administrative functions, as it relates to billing.
• Responsible for generating, interpreting, and printing various assigned reports.
• Prioritize and organize tasks to meet timing requirements or deadlines.
• Communicates with Account Managers, Field Technicians, Customers, Area Service Managers and other internal team members, as necessary to resolve obstacles or answer inquiries regarding billing.
• Schedule and participate in internal project team meetings to ensure accurate transfer of information.
• Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.
• May reconcile purchasing card transactions for technicians.
• May file appropriate State required forms as needed.
• May prepare claims for filing.

Qualifications

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/ or training; or equivalent combination of education and experience.
• Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
• Participate in and contribute to lean improvements activities.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.

Annual Base Salary Range or Hourly Base Pay Range: $50,350.00 - $70,770.00

Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Benefits

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role: No The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

At Trane Technologies, we’re climate innovators with the courage to look at our world’s challenges and see endless opportunities. We aren’t afraid to make bold commitments that set new standards to enhance the health and well-being of our employees, customers, communities, and the planet we share.

Learn more about what we do & how we do it.

Joining the Trane Technologies team is more than just a job – it’s the beginning of a career full of purpose, impact, and meaningful contributions that challenge what’s possible for a more sustainable future. Together, we know we can change the world. With an inclusive culture, benefits to support you and your family, limitless opportunities to grow, flexibility to help you balance life’s demands, and more – you’ll be supported to thrive at work and at home.

Learn more about building a career with us.

At Trane Technologies, we believe in providing equal access and opportunity for all. We are committed to providing reasonable accommodations to our candidates and employees who may need assistance with application or recruitment processes due to disability or impairment. To request an accommodation, please contact us at: [e-mail]