Service Project Administrator

Jobtailor; Colorado; On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor in Colorado seeks a detail‑oriented Billing Administrator to process service agreements, invoice time and materials work, and handle diverse billing requirements.

You will coordinate costs, materials, timesheets, and labor allocations, generate reports, and support project documentation and closeout while collaborating with the Admin Team Leader and service managers.

Qualifications

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience
• Strong communication skills
• Proactive approach and willingness to work independently and as part of a team
• Proven experience prioritizing tasks to meet tight deadlines in a high-paced environment
• Flexibility to work overtime/weekends as required
• Familiarity with HVAC systems preferred, not required
• Participate in and contribute to lean improvement activities

Responsibilities

• Process service agreements in system applications
• Process and invoice quoted and time-and-materials work
• Handle various billing requirements
• Coordinate accurate and timely recording of service costs, including materials, timesheets, labor-hour allocation, and daily reports
• Perform general administrative functions, including purchase orders
• Generate, interpret, and print assigned reports
• Interact with the Admin Team Leader, Area Service Managers, and assigned service team members to ensure timely project completion

Skills

Billing Experience

Service Agreement Processing

Project Documentation Support

Task Prioritization

Communication Skills

Education

One-Year Certificate from College or Technical School

Tools

Invoicing

Service Cost Recording

Purchase Order Management

Report Generation

Job Costing

Job description

• Process service agreements in system applications


• Process and invoice quoted and time-and-materials work


• Handle various billing requirements


• Coordinate accurate and timely recording of service costs, including materials, timesheets, labor-hour allocation, and daily reports


• Perform general administrative functions, including purchase orders


• Generate, interpret, and print assigned reports


• Communicate effectively with team members


• Support routine project documentation, materials, job costing, status monitoring, invoicing, and administrative project closeout


• Interact with the Admin Team Leader, Area Service Managers, and assigned service team members to ensure timely project completion

Requirements

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience


• Strong communication skills


• Proactive approach and willingness to work independently and as part of a team


• Proven experience prioritizing tasks to meet tight deadlines in a high-paced environment


• Flexibility to work overtime/weekends as required


• Familiarity with HVAC systems preferred, not required


• Participate in and contribute to lean improvement activities

Core Competencies

Demonstrates expertise in processing service agreements, invoicing, and managing billing requirements while ensuring accurate recording of service costs and project documentation. Strong communication and organizational skills are essential for effective collaboration and timely project completion.

Highest-signal resume keywords

• Billing Experience


• Service Agreement Processing


• Project Documentation Support


• Task Prioritization


• Communication Skills

Hard Skills

• Invoicing


• Service Cost Recording


• Purchase Order Management


• Report Generation


• Job Costing

Soft Skills

• Strong Communication


• Proactive Approach


• Team Collaboration


• Flexibility

Certifications & Qualifications

• One-Year Certificate from College or Technical School

Industry Keywords

• HVAC Systems


• Lean Improvement Activities