Service Parts Assistant/Admin- Mandarin Speaking

Delta Electronics Americas; Eastvale (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Delta Electronics Americas is seeking a Service Parts Assistant to provide administrative and operational support to the Service Parts team in a fast-paced environment. You will handle data entry, maintain records, support MRO purchasing, and assist with reception and routine office duties.

The role involves collaboration with internal departments and vendors, updating SAP data, and coordinating with warehouse teams to ensure smooth daily operations.

Qualifications

• Strong attention to detail and data-entry accuracy.
• Good organizational, communication, and follow-up skills.
• Ability to manage multiple routine tasks and priorities.

Responsibilities

• Perform data entry and maintain service parts records, trackers, and documents.
• Assist with SAP/system data updates and routine administrative maintenance.
• Create and follow up on MRO purchase requests and purchase orders, including office, warehouse, and operational supplies.
• Track MRO orders, deliveries, invoices, and receiving status.
• Maintain files, reports, purchase records, and supporting documentation.
• Provide reception and general office support, including greeting visitors, handling incoming calls, mail, and deliveries.
• Assist with meeting coordination, scheduling, document preparation, and other administrative activities.
• Support inventory counts, data verification, and basic inventory record updates as needed.
• Coordinate with internal departments, vendors, and warehouse teams for routine requests and follow-up.
• Support the daily operational and administrative tasks.
• Perform other duties and special assignments as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

The Service Parts Assistant provides administrative and operational support to the Service Parts team. This role focuses on data entry, document maintenance, MRO purchasing support, reception/front-office assistance, and other daily administrative tasks to ensure smooth team operations.

Key Responsibilities

• Perform data entry and maintain accurate service parts records, trackers, and documents.
• Assist with SAP/system data updates and routine administrative maintenance.
• Create and follow up on MRO purchase requests and purchase orders, including office, warehouse, and operational supplies.
• Track MRO orders, deliveries, invoices, and receiving status.
• Maintain files, reports, purchase records, and supporting documentation.
• Provide reception and general office support, including greeting visitors, handling incoming calls, mail, and deliveries.
• Assist with meeting coordination, scheduling, document preparation, and other administrative activities.
• Support inventory counts, data verification, and basic inventory record updates as needed.
• Coordinate with internal departments, vendors, and warehouse teams for routine requests and follow-up.
• Support the daily operational and administrative tasks.
• Perform other duties and special assignments as needed.

Preferred Qualifications (Preferred, but Not Required)

• 1 year of administrative, operations, purchasing, or office support experience preferred
• Basic knowledge of Microsoft Excel, Word, Outlook, and other office applications
• Strong attention to detail and data-entry accuracy
• Good organizational, communication, and follow-up skills
• Ability to manage multiple routine tasks and priorities