Service/Parts Advisor (Tyler Run Auto Sales)

Jack Giambalvo Family of Dealerships; York (York County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) with company match

Medical, Dental & Vision Insurance

Health Savings Account (HSA)

Employee Assistance Program

Life & Disability Insurance

Paid Time Off

Employee Discounts

Uniform & Uniform Maintenance

Job summary

Jack Giambalvo Family of Dealerships in York seeks a Service & Parts Advisor to lead the Service Department flow while handling Parts responsibilities. This hands-on role blends customer service, technician coordination, parts ordering, scheduling, and workflow management.

You will greet customers, document vehicle concerns, prepare estimates, obtain approvals, and keep customers updated on progress. Strong organization and communication skills are essential to keep the shop moving.

Qualifications

• High school diploma or equivalent.
• Strong organizational, time management, scheduling, and prioritization skills.
• Ability to manage multiple tasks, changing schedules, and competing deadlines without losing sight of the details.
• Strong communication and customer service skills.
• General knowledge of automotive mechanical operations.
• Prior automotive service, repair, service advising, or parts sales experience preferred.
• Prior scheduling, dispatching, workflow coordination, or leadership experience is a plus.

Responsibilities

• Coordinate daily operations and workflow of the Service Department, optimizing technician time and resources.
• Manage service appointments, scheduling, workflow priorities, and promised completion times.
• Dispatch and coordinate repair orders with technicians based on workload, availability, parts status, and scheduling commitments.
• Monitor progress of open repair orders; address delays, bottlenecks, and changing priorities.
• Establish realistic time promises and communicate schedule changes to customers.
• Balance multiple priorities to keep the department organized and productive.
• Support staffing coordination and day-to-day technician workflow.
• Greet customers, understand vehicle concerns, and determine repairs.
• Document repair instructions and primary reason for each visit on repair orders.
• Prepare labor and parts estimates and obtain customer approval.
• Obtain signatures and provide copies of repair orders as required.
• Keep customers informed of progress, changes, and delays.
• Handle calls, inquiries, appointment requests, and questions about vehicles in process.
• Review invoices against repair orders for accuracy and completeness.
• Help ensure quality control and customer satisfaction while reducing comebacks.
• Order parts and materials, coordinate availability with repair schedules, monitor delays.

Skills

Organization & scheduling

Customer service

Communication

Automotive knowledge

Problem solving

Multi-tasking

Driver's license

Education

High school diploma or equivalent

Job description

Keep the Shop Moving. Keep Customers Happy. Make Every Day Count!

Are you an organized, customer-focused automotive professional who knows how to keep multiple moving pieces on track? Do you enjoy coordinating schedules, managing priorities, solving problems, and making sure nothing falls through the cracks?

Tyler Run Auto Sales is looking for a Service & Parts Advisor to help lead the day-to-day flow of our Service Department while also handling essential Parts responsibilities. This is a hands‑on, multi‑faced role for someone who can balance customer service, technician coordination, parts ordering, scheduling, and workflow management.

We're looking for someone who is proactive, detail‑oriented, and confident managing a busy schedule while keeping customers, technicians, and the department working together.

Tyler Run Auto Sales is part of the Jack Giambalvo Family of Dealerships, a family‑owned automotive group serving the York/Hanover communities. We believe in building lasting relationships through integrity, teamwork, accountability, and continuous improvement.

Our vision is to be BEST OF CLASS, and we believe our people make the difference!

What You'll Do

• Service Operations, Scheduling & Workflow
  • Coordinate the daily operations and workflow of the Service Department, helping ensure efficient use of technician time and resources.
  • Manage service appointments, scheduling, workflow priorities, and promised completion times.
  • Dispatch and coordinate repair orders with technicians based on workload, availability, parts status, and scheduling commitments.
  • Monitor the progress of open repair orders throughout the day, proactively addressing delays, bottlenecks, and changing priorities.
  • Establish realistic time promises and communicate schedule adjustments or delays to customers.
  • Balance multiple priorities while keeping the department organized, productive, and running smoothly.
  • Support staffing coordination and day‑to‑day technician workflow.
• Customer Service & Repair Order Management
  • Greet and communicate with service customers to understand vehicle concerns and determine the nature of requested repairs.
  • Document accurate repair instructions and the primary reason for each customer visit on repair orders.
  • Prepare labor and parts estimates and obtain customer approval before proceeding with additional or unapproved work.
  • Obtain customer signatures and provide copies of repair orders as required.
  • Keep customers informed of repair progress, estimate changes, parts delays, and updated completion times.
  • Handle incoming calls, service inquiries, appointment requests, and questions regarding vehicles in process.
  • Review completed invoices against original repair orders for accuracy and completeness.
  • Help ensure quality control and customer satisfaction while reducing comebacks.
• Parts Management
  • Order parts, supplies, and materials needed to support service operations.
  • Coordinate parts availability and ordering with repair schedules and technician needs.
  • Monitor parts‑related delays and communicate updates to customers and the service team.
  • Help maintain organized parts processes and support efficient inventory and resource management.
• Teamwork, Safety & Compliance
  • Work collaboratively with technicians, management, and dealership personnel to maintain a productive, professional environment.
  • Test‑drive vehicles as needed and as appropriate.
  • Help maintain shop safety, cleanliness, and upkeep.
  • Follow applicable federal, state, and local regulations, including safety requirements and hazardous waste disposal procedures.

What We're Looking For

• High school diploma or equivalent.
• Strong organizational, time management, scheduling, and prioritization skills.
• Ability to manage multiple tasks, changing schedules, and competing deadlines without losing sight of the details.
• Strong communication and customer service skills.
• General knowledge of automotive mechanical operations.
• Prior automotive service, repair, service advising, or parts sales experience preferred.
• Prior scheduling, dispatching, workflow coordination, or leadership experience is a plus.
• Comfortable using computers and willing to learn dealership systems and processes.
• Valid driver's license and good driving record required.
• A proactive, dependable team player who takes ownership and follows through.
• The ideal candidate: Someone who enjoys being the go‑to person, anticipates what needs to happen next, and can keep the Service and Parts sides working together efficiently.

Why Join the Jack Giambalvo Family of Dealerships?

We’re family‑owned, people‑focused, and committed to creating exceptional experiences for both our customers and our employees.

Our philosophy has always been that the Service Department plays a vital role in earning a customer’s continued trust and business. We believe in building lasting relationships — one great experience at a time.

Our Mission: Deliver an exceptional automotive experience by building lasting relationships with our customers, employees, and community through integrity, teamwork, accountability, and continuous improvement.

Our Vision: BEST OF CLASS.

Our Values: Integrity. Teamwork. Accountability. Continuous Improvement.

What We Offer

• 401(k) with company match
• Medical, Dental & Vision Insurance
• Health Savings Account (HSA)
• Employee Assistance Program
• Company‑provided Life & Disability Insurance
• Paid Time Off
• Employee Discounts
• Uniform & Uniform Maintenance
• And much more!

Schedule

• Full‑Time
• Monday–Friday
• Day Shift

Jack Giambalvo Family of Dealerships is an equal opportunity employer.