Service Operations Administrator- AutoNation USA San Antonio

AutoNation; San Antonio (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401k matching

Health, dental, vision insurance

Maternity benefits

Associate purchase & discount program

YouDecide deals

DRVPNK cancer charity involvement

Job summary

AutoNation is seeking a Service Operations Administrator to support the daily operations of the service department, focusing on accuracy of Repair Orders across CDK and Tools. The role requires meticulous organization and reliability to maintain compliance with policy and industry standards.

Responsibilities include opening CDK ROs to mirror Tools in real time, auditing previous day repairs, validating documentation, and assisting the Service Leadership team with scheduling, dispatch, and

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Experience in automotive service operations, administration, or related field is a plus.
• Proficiency with CDK and Microsoft Office Suite is required.

Responsibilities

• Open CDK Repair Orders to mirror Tools Repair Orders in real time.
• Review and audit completed Repair Orders from the previous day for accuracy and compliance.
• Validate documentation—parts, labor, and service details—in CDK and Tools at close.
• Ensure adherence to AutoNation policies, warranty requirements, and industry standards.
• Provide administrative support to the Service Leadership team and assist with duties as needed.
• Support service and fleet teams in scheduling, dispatching, and other operational activities.
• Handle incoming calls professionally and assist with general inquiries.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Team-oriented

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

CDK

Microsoft Office Suite

Job description

The Service Operations Administrator plays a critical role in supporting the daily operations of the service department. This position is responsible for managing and maintaining the accuracy of Repair Orders (ROs) within both CDK and Tools platforms, ensuring alignment and compliance with internal policies and industry standards. The ideal candidate is detail-oriented, highly organized, and capable of providing administrative support across multiple service functions.

Key Responsibilities

• Open CDK Repair Orders to mirror Tools Repair Orders in real time, ensuring seamless integration and accuracy across platforms.
• Review and audit completed Repair Orders from the previous day for completeness, accuracy, and compliance with company, warranty, and regulatory standards.
• Validate that all relevant documentation—including parts, labor, and service details—is properly recorded in both CDK and Tools ROs at the time of closing.
• Ensure strict adherence to AutoNation policies, warranty requirements, and industry standards for all service documentation.
• Provide administrative support to the Service Leadership team, assisting with various duties as needed to ensure smooth operations.
• Support service and fleet teams in scheduling, dispatching, and other key operational activities.
• Handle incoming phone calls professionally and assist with general inquiries when necessary.
• Assist the Operations Manager with additional projects and tasks as assigned.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Experience in automotive service operations, administration, or a related field is a plus.
• Proficiency with service management software (e.g., CDK) and Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Ability to multitask in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Team-oriented with a proactive and flexible attitude.

Exciting Benefits And Perks Await You

• Competitive compensation and 401k matching
• Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.
• Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear
• Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers
• Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide

AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve.

AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.