Service Coordnator

Perimeter Security Partners; Brentwood (TN); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Matching 401(k) (4%)

Healthcare & Dental Insurance

Profit Sharing Bonus

Paid Time Off

11 Paid Holidays

Phone Allowance

Job summary

Perimeter Security Partners in Brentwood, TN, is looking for a detail-oriented Service Coordinator to provide essential support to the Project Management team. The role involves administrative duties like processing receipts, organizing project documentation, and maintaining communication with vendors and customers.

The ideal candidate will have an Associate’s degree, two years of relevant experience, and proficiency in MS Office. The position offers a full-time hourly rate of $24 – $28, depending on experience, alongside healthcare benefits, 401(k), and paid time off.

Qualifications

• Two or more years of experience as a Service Coordinator or similar role.
• Must possess a valid REAL ID driver’s license.
• Must be able to pass a background check and drug test.

Responsibilities

• Provide administrative support to the Senior Project Manager.
• Collect and process travel and project-related receipts.
• Compile close-out documentation following maintenance visits.

Skills

Excellent verbal and written communication skills

Advanced proficiency with MS Excel

Analytical and problem-solving skills

Attention to detail

Organizational skills

Education

Associate’s degree in relevant field

Bachelor’s degree (preferred)

Tools

MS Office applications

Excel

Job description

The Service Coordinator provides essential administrative and logistical support to the Project Management team at Perimeter Security Partners. This detail‑oriented role keeps service operations running smoothly, from tracking awarded jobs and organizing close‑out documentation to processing travel and project‑related receipts. The position reports to the Senior Project Manager.

Duties

• Provide day‑to‑day administrative support to the Senior Project Manager and project management team across all active service and maintenance projects.
• Collect, organize, and accurately process travel and project‑related receipts and expense documentation, ensuring completeness and adherence to required standards.
• Compile and organize close‑out documentation following repair and preventative maintenance visits, including checklists, technician reports, client approval signatures, and supporting materials.
• Track awarded scheduled and unscheduled service jobs, maintaining up‑to‑date status records to support project manager oversight.
• Assist with gathering material and equipment pricing to support the development of service proposals and cost sheets.
• Review and route documents for timely approvals, helping ensure projects stay on schedule and within budget.
• Support routine communications with vendors, subcontractors, and customers via email and phone as directed by the project management team.
• Assist with maintaining and updating the service department schedule.
• Maintain organized electronic and physical filing systems for all project and service documentation.
• Build and maintain databases and tracking tools using Excel and various company software platforms to support project and service operations.
• Perform other projects and duties as assigned.

Requirements, Skills, and Qualifications

• Associate’s degree in business administration, management, electronics, engineering technology, logistics, or a related field is required. A bachelor’s degree is preferred.
• Two or more years of experience as a Service Coordinator or similar role.
• Excellent verbal and written communication skills with impeccable attention to detail.
• Advanced proficiency with MS Excel, Word, and other MS Office applications is required.
• Ability to work independently with a high level of organization, as well as analytical and problem‑solving skills.
• Ability to work under pressure and tight deadlines.
• Must possess a valid REAL ID driver’s license.
• Must be able to work in the United States without sponsorship.
• Must be able to pass a background check and drug test to permit access to military installations and similar controlled areas.

Physical Requirements

• Ability to sit or stand at a computer workstation for several hours at a time.
• Ability to lift at least 50 pounds to waist level.

Additional Information

• Duties are performed primarily in PSP’s Brentwood, TN office.
• Occasional travel to vendor locations, work sites, and off‑site meeting locations in the United States with all related expenses paid for by the company.

Benefits

• Full Time / Hourly $24 – $28, (depending on experience)
• Matching 401(k) (4%)
• Healthcare & Dental Insurance
• Eligibility for Profit Sharing BonusPhone Allowance
• Paid Time Off
• 11 Paid Holidays