Service Coordnator

Sunstall Inc.; Brentwood (TN); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Full-Time/Hourly $24–$28 (depending on

401K matching

Healthcare & Dental Insurance

Profit Sharing Bonus

Phone Allowance

Paid Time Off

11 Paid Holidays

Job summary

Perimeter Security Partners is seeking a Service Coordinator to provide administrative and logistical support to the Project Management team in Brentwood, TN. This detail-oriented, process-driven role ensures service operations run smoothly, from tracking awarded jobs to organizing close-out documentation and processing travel and project receipts.

You will work under the Senior Project Manager, coordinating day-to-day tasks, gathering pricing for proposals, and maintaining schedules.

Qualifications

• Associate degree in business administration, management, electronics, engineering technology, logistics, or related field is required.
• 2 or more years of experience as a Service Coordinator or similar role.
• Excellent verbal and written communication with impeccable attention to detail.
• Advanced proficiency with MS Excel, Word, and other MS Office applications.
• Ability to work independently with a high level of organization, as well as analytical and problem-solving skills.
• Ability to work under pressure and tight deadlines.
• Must possess a valid REALID driver’s license.
• Must be able to work in the United States without sponsorship.
• Must be able to pass a background check and drug test to permit access to military installations and similar controlled areas.

Responsibilities

• Provide day-to-day administrative support to the Senior Project Manager and project management team across all active service and maintenance projects.
• Collect, organize, and accurately process travel and project-related receipts and expense documentation.
• Compile and organize close-out documentation following repair and preventive maintenance visits, including checklists, technician reports, client approval signatures, and supporting materials.
• Track awarded scheduled and unscheduled service jobs, maintaining up-to-date status records.
• Assist with gathering material and equipment pricing to support the development of service proposals and costsheets.
• Review and route documents for timely approvals, helping ensure projects stay on schedule and within budget.
• Support routine communications with vendors, subcontractors, and customers via email and phone as directed by the project management team.
• Assist with maintaining and updating the service department schedule.
• Maintain organized electronic and physical filings systems for all project and service documentation.
• Build and maintain databases and tracking tools using Excel and various company software platforms.

Skills

Verbal & written comms

MS Excel

MS Word

Organization

Analytical skills

Independence

Education

Associate degree in business administration/related

Bachelor's degree preferred

Tools

MS Office

MS Excel

Job description

TheServiceCoordinatorprovidesessentialadministrativeandlogisticalsupporttotheProjectManagementteamatPerimeterSecurityPartners.Thisisadetail-oriented,process-drivenrolethatkeepsserviceoperationsrunningsmoothly,fromtrackingawardedjobsandorganizingclose-outdocumentationtometiculouslyprocessingtravelandproject-relatedreceipts.Theroleisdesignedtoflexwiththeneedsofthedepartment,andtherightcandidatemaytakeonamorespecializedfocusorexpandintobroaderresponsibilitiesovertime.TheServiceCoordinatorisareliablebackboneoftheservicedepartment,ensuringprojectmanagershavetheorganized,accuratesupporttheyneedtodeliverontimeandonbudget.ThispositionreportstotheSeniorProjectManager.

Duties:

• Provideday-to-dayadministrativesupporttotheSeniorProjectManagerandprojectmanagementteamacrossallactiveserviceandmaintenanceprojects.
• Collect,organize,andaccuratelyprocesstravelandproject-relatedreceiptsandexpensedocumentation,ensuringcompletenessandadherencetorequiredstandards.
• Compileandorganizeclose-outdocumentationfollowingrepairandpreventativemaintenancevisits,includingchecklists,technicianreports,clientapprovalsignatures,andsupportingmaterials.
• Trackawardedscheduledandunscheduledservicejobs,maintainingup-to-datestatusrecordstosupportprojectmanageroversight.
• Assistwithgatheringmaterialandequipmentpricingtosupportthedevelopmentofserviceproposalsandcostsheets.
• Reviewandroutedocumentsfortimelyapprovals,helpingensureprojectsstayonscheduleandwithinbudget.
• Supportroutinecommunicationswithvendors,subcontractors,andcustomersviaemailandphoneasdirectedbytheprojectmanagementteam.
• Assistwithmaintainingandupdatingtheservicedepartmentschedule.
• Maintainorganizedelectronicandphysicalfilingsystemsforallprojectandservicedocumentation.
  • BuildandmaintaindatabasesandtrackingtoolsusingExcelandvariouscompanysoftwareplatformstosupportprojectandserviceoperations.
  • Performotherprojectsanddutiesasassigned.

Requirements,Skills,andQualifications:

• • Associates’degreeinbusinessadministration,management,electronics,engineeringtechnology,logistics,orarelatedfieldisrequired.ABachelors’degreeispreferred.
  • 2ormoreyearsofexperienceasaServiceCoordinatororsimilarrole.
  • Excellentverbalandwrittencommunicationskillswithimpeccableattentiontodetail.
  • AdvancedproficiencywithMSExcel,Word,andotherMSOfficeapplicationsisrequired.
  • Abilitytoworkindependentlywithahighleveloforganization,aswellasanalyticalandproblem-solvingskills.
  • Abilitytoworkunderpressureandtightdeadlines.
  • MustpossessavalidREALIDdriver’slicense.
  • MustbeabletoworkintheUnitedStateswithoutsponsorship.
  • Mustbeabletopassabackgroundcheckanddrugtesttopermitaccesstomilitaryinstallationsandsimilarcontrolledareas.

PhysicalRequirements:

• • Abilitytositorstandatacomputerworkstationforseveralhoursatatime.
  • Abilitytoliftatleast50poundstowaistlevel.

AdditionalInformation:

• • DutiesareperformedprimarilyinPSP’sBrentwood,TNoffice.
  • Occasionaltraveltovendorlocations,worksites,andoff-sitemeetinglocationsintheUnitedStateswithallrelatedexpensespaidforbythecompany.

Benefits:

• • FullTime/Hourly$24-$28,(dependingonexperience)
  • Matching401K(4%)
  • Healthcare&DentalInsurance
  • EligibilityforProfitSharingBonus
  • PhoneAllowance
  • PaidTimeOff
  • 11PaidHolidays

PSPprovidesasignificantcontribution(>60%)towardpremiumsformedical,dental,visionandlifeinsurance.Thecompanyoffersa401(k)planwithacompanymatchingcontribution,telephoneallowance,paidtimeoff,paidholidays.

PerimeterSecurityPartnersisathree-timeInc.5000listedrapidlygrowingcompanythatdesigns,constructsandmaintainsperimetersecuritysystemsforsomeofourcountry’smostcriticalgovernmentandprivatefacilities,including:theU.S.Military,NationalParkService,datacenters,corporateheadquarters,stadiums,utilitiesandothercriticalinfrastructureassets.

PSPisanimble,dynamic,andgrowingcompanythatoffersextraordinaryroomforpersonalandprofessionalgrowthasyoulearntheindustryanddemonstrateyourinitiative.Wehaveateam-oriented,collegialculturefosteringdirectcollaborationwiththeownerstoensureourprojectsarecompletedsuccessfullyandcustomersaresatisfied.Protectthosewhomakeourcountrystrong!