Service Coordinator - Fleet and Heavy Civil Equipment

Conti Civil, LLC.; Dunn (NC); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision coverage on 1

Life insurance

401(k) matching

EAP

Wellness programs

Job summary

Conti Civil LLC. is seeking a Service Coordinator – Fleet & Heavy Equipment in Dunn, NC. The role coordinates maintenance, inspections, and documentation for company fleet vehicles, heavy equipment, and trailers, serving as a liaison between mechanics, vendors, and project sites.

The candidate should be highly organized and able to manage multiple priorities in a fast-paced construction environment. Strong computer skills and experience with fleet management systems are preferred.

Qualifications

• High school diploma or equivalent required.
• Experience in fleet coordination or maintenance administration preferred.
• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Experience with Tenna or similar fleet management systems is a plus.

Responsibilities

• Coordinate preventive maintenance for heavy equipment, fleet vehicles, and trailers.
• Ensure required state and federal vehicle inspections are completed.
• Provide registration documents and insurance cards for on-road vehicles and trailers.
• Track maintenance requests and follow up with mechanics and vendors.
• Move vehicles and equipment as needed for repairs and branding.
• Assist with parts invoices, orders, and pickups.

Skills

Fleet coordination

Microsoft Office

Detail oriented

Communications

Time management

Education

High school diploma or equivalent

Tools

Tenna

Fleet management systems

Job description

Who We Are

Conti Civil LLC is a fourth generation, privately owned construction leader specializing in infrastructure projects. Built on a 120 year foundation of honesty and integrity, our company has grown and evolved with each generation to where we are today: a highly respected civil contractor for clients nationwide.

Who We Are

Conti Civil LLC is a fourth generation, privately owned construction leader specializing in infrastructure projects. Built on a 120 year foundation of honesty and integrity, our company has grown and evolved with each generation to where we are today: a highly respected civil contractor for clients nationwide.

We are known for our platform of outstanding project execution. Our track record of delivering high impact construction projects to our clients and our extraordinary commitment to our core values, employees, and communities where we work has been the foundation of our success and longevity. We strive to be the company of choice for our employees, clients, and stakeholders and have earned dozens of awards for project excellence, safety performance and as the best place to work.

To learn more about Conti Civil LLC. visit www.conticivil.com

What We Are Looking For

The Service Coordinator – Fleet & Heavy Equipment is responsible for coordinating and supporting the maintenance, repair, inspection, and documentation of company-owned fleet vehicles, heavy equipment, and trailers. This role serves as a key liaison between mechanics, vendors, project sites, and internal departments to ensure maintenance requests are tracked, repairs are completed efficiently, and equipment downtime is minimized. Position is located in Dunn, North Carolina.

The ideal candidate is highly organized, detail-oriented, comfortable working with computer systems, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Schedule and coordinate preventive maintenance for heavy equipment, fleet vehicles, and trailers.


• Schedule and follow up on required state and federal vehicle inspections to ensure compliance.


• Help deliver registration documents and insurance cards for on-road vehicles and trailers.


• Monitor maintenance requests and coordinate follow-up with mechanics, vendors, and other relevant personnel.


• Track repair progress and provide timely status updates to project sites regarding equipment and vehicle maintenance requests.


• Assist mechanics with resolving maintenance requests by reviewing timecards, tracking outstanding items, and following up as needed.


• Assist with parts invoices and purchase orders


• Assist with parts pickup and delivery to support mechanics and minimize delays in repairs.


• Move vehicles and equipment around as needed for repair, maintenance or branding


• Perform other fleet, equipment maintenance, and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.


• Previous experience in fleet coordination, equipment maintenance administration, service writing, construction operations, automotive service, or a related field preferred.


• Experience working in the construction or heavy equipment industry is a plus.


• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word.


• Strong computer skills and the ability to learn and navigate fleet management, maintenance tracking, and other business software.


• Experience with Tenna or similar fleet and equipment management systems is a plus.


• Basic understanding of vehicle and equipment maintenance, parts ordering, and repair processes preferred.


• Valid driver's license with an acceptable driving record required.

Knowledge, Skills & Abilities

• Strong organizational skills and attention to detail.


• Ability to coordinate multiple maintenance requests, schedules, and deadlines simultaneously.


• Effective written and verbal communication skills.


• Strong follow-up skills and the ability to hold open items accountable through resolution.


• Ability to communicate professionally with mechanics, vendors, project managers, and field personnel.


• Ability to review and maintain accurate records, purchase orders, invoices, and maintenance documentation.


• Strong sense of urgency.


• Ability to work independently while supporting a collaborative team environment.

Work Environment

This position operates in a construction equipment and fleet maintenance environment and may require time in an office, equipment yard, maintenance shop, and project locations. The role requires regular coordination with mechanics and field personnel and occasional physical handling of fleet-related materials and equipment.

What you need to know:

• Conti has great benefits. We provide medical, dental and vision on the first day of your employment. Life insurance, 401(k) matching plan, EAP, wellness programs and many other optional programs are offered as well.

Conti is an equal-opportunity employer. All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.

Important Notice to Recruitment Agencies and Candidates

Conti has a strict policy regarding unsolicited resumes. We will only consider resumes submitted directly by candidates. Any unsolicited resumes sent to Conti, including those sent to Conti’s mailing addresses, email addresses, or directly to Conti employees, will be treated as the property of Conti. We will not be liable for any fees associated with unsolicited resumes.

For recruitment agencies: Please note that Conti will only engage with agencies that have received prior written authorization from our Director of Human Resources. Agencies must secure this approval before submitting resumes, and only in connection with a specific job opening that is covered by a fully executed service agreement.

Conti will not compensate any agency that submits resumes without a formal agreement in place. All agency agreements must be in writing and signed by an authorized representative of Human Resources. No other employee is authorized to enter into any agreement on behalf of Conti regarding candidate placements.