Service Coordinator

RiseMe; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

RiseMe in Miami seeks a Service Coordinator to provide administrative support for the Service department and to coordinate field service activities.

The role involves processing service time jobs, handling warranty claims, training logistics, returns, and assisting in payments collection while collaborating with other departments to meet deadlines and maintain high customer satisfaction.

Qualifications

• This role requires an AA degree or equivalent with related experience or training.
• Fluent in English and Spanish to communicate with diverse stakeholders.
• Demonstrated ability to deliver high-quality customer service under deadlines.

Responsibilities

• Schedule service personnel for field assignments and manage logistics.
• Process warranty claims from distributors and coordinate PO issuance.
• Coordinate disposition of returned material (RMA) and issue status reports.
• Handle training logistics and assist in payments collection.
• Prepare reports and correspondence; maintain a safe work environment.

Skills

Communication

Customer service

Time management

Multitasking

Organized

Problem solving

Independent

Safety compliance

Education

Associate's Degree (AA)

Tools

SAP

Job description

Service Coordinator

Department: Manufacturing/Operations/Service

Employment Type: Full Time

Location: Miami

Description

This position provides administrative support for the Service department and is responsible for the coordination, monitoring and improvement of field service activities. This position primarily oversees and processes Service Technician time jobs. This position also handles logistics of training programs, warranty claims, returns, and assists in the collection of payments. This position requires multi-tasking and timely completion of tasks in coordination and collaboration with others.

Key Responsibilities

• Schedules service personnel for field assignments; coordinates the associated logistics, including receiving customer purchase orders, issuance of SVC Requests, and follow through with customers
• Processes warranty claims from distributors; reviews warranty claims for accuracy of information, ensures proper justification, initiates request for purchase order, and approves warranty claims
• Coordinates the disposition of returned material (RMA); ensures that returned material is processed in a timely manner; expedites individuals, as needed; issues RMA Status report
• Handles logistics associated with training programs
• Assists in the collection of payments
• Performs required administrative tasks; prepares all required reports and correspondence
• Maintains a safe, clean working environment
• Performs other related duties as assigned by management

Supervisory Responsibilities: This position has no supervisory responsibility.

Skills, Knowledge and Expertise

• Strong understanding of how to create highly satisfied customer
• Firm commitment to excellence and high standards
• Strong verbal and written communications skills including ability to listen attentively and to communicate information clearly and effectively
• Interpersonal savvy; able to collaborate and work closely with other departments and leadership
• Detail oriented and highly organized with the ability to prioritize duties and responsibilities
• Excellent time-management skills with demonstrated ability to manage multiple projects at a time while meeting deadlines
• Self-motivated, resourceful and adaptable; able to work independently within team focused environment
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Good judgement skills with the ability to make timely and sound decisions
• Excellent problem resolution and consultative skills
• Ability to follow established policies and procedures with a safety-first attitude
• Broad level of safety, health and environmental rules and regulations, policies and procedures
• Proficient with Microsoft Office 365 software; SAP experience preferred
• Spanish-speaking fluency is required for this position. Candidates must be fluent in both Spanish and English to be considered.

Education: Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.