Service Coordinator

Energy Systems Consolidated LLC; Sussex (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Generac Power Systems Inc. is seeking an experienced service operations administrator to triage customer requests, create and manage service jobs, and coordinate field technicians.

You will proactively schedule maintenance, use portals to update work orders, and track progress from start to finish, ensuring timely resolution and customer satisfaction. The role requires 1–3 years in a service-related admin or scheduling role, proficiency with MS Office, and strong interpersonal skills to

Qualifications

• 1–3 years of administrative experience in a service-related business.
• 1–3 years of scheduling field technicians and/or customer service.
• Proficient with MS Office applications (Outlook, Word, Excel).
• Basic mechanical/technical aptitude.
• Strong time management and interpersonal skills.
• Ability to work under high pressure and meet deadlines.
• Math skills for computing percentages, multipliers, sales tax, and parts order totals.

Responsibilities

• Serve as the primary point-of-contact for customers, triaging service requests and ensuring prompt resolution.
• Create and manage service jobs in the system, coordinating technician schedules for efficiency.
• Proactively schedule preventative maintenance and repair services with customers.
• Utilize customer portals to oversee and update all open work orders with accuracy.
• Track and oversee job progress from initiation through completion, escalating issues as needed.
• Participate in department meetings with the service operations team to align priorities.
• Provide cross-functional support to other Service Department roles to maintain continuity.
• Participate in a rotating on-call team to respond to emergency service requests as required by location.

Skills

MS Office

Time management

Interpersonal skills

Team player

Calm under pressure

Basic math

Mechanical aptitude

Customer service

Scheduling

Education

High School Diploma or GED

Associate degree

Bachelor's degree

Tools

FieldServio

SAP

Job description

We believe power is a promise - a shared commitment to be there for others when it matters most.For more than 65 years, we've turned big ideas into solutions that help protect homes, strengthen businesses and build a more resilient, efficient, sustainable energy future.Ready to Power a Smarter World with us?Major ResponsibilitiesServe as the primary point-of-contact for customers, triaging incoming service requests and ensuring prompt resolution.Create and manage service jobs in the system, while coordinating technician schedules to optimize efficiency.Proactively schedule preventative maintenance and repair services, confirming details with customers.Utilize customer portals to oversee and update all open work orders, ensuring accuracy and timeliness.Track and oversee job progress from initiation through completion, escalating issues as needed to meet deadlines.Participate in department meetings with the service operations team to align priorities and resolve challenges.Provide cross-functional support to other Service Department roles as needed to maintain operational continuity.Participate in a rotating on-call team to respond to emergency service requests, as required by location.Minimum Job RequirementsEducationHigh School Diploma or G.E.D.Work ExperienceOne to three years of administrative experience in a service-related business.One to three years of scheduling field technicians and/or customer service.Knowledge / Skills / AbilitiesComputer literacy is required, including a working knowledge of Microsoft Office applications (i.e., Outlook, Word, Excel).General knowledge of service parts and the service industry, including but not limited to basic mechanical and technical aptitude.Incorporate time management skills by prioritizing work assignments.Proven interpersonal skills with both internal and external customers, including being a team player to create synergy within the office and company.Must be able to handle high-pressure situations.Must have basic math skills for computing percentages, multipliers, sales tax, and totals on parts orders.Preferred Job RequirementsEducationAssociate or bachelor's degree in related field.Work Experience4 years of administrative experience in a service-related business.4 years of scheduling field technicians and/or customer service.Knowledge / Skills / AbilitiesWorking knowledge of business enterprise systems (e.g. FieldServio, SAP, etc.).Proficiency in schematic and service documentation.Physical Requirements and Working ConditionsOffice Environment (Includes field sales):While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus.Schedule:Two shifts are available - 6:00am-3:00pm CST and 9:00am-6:00pm CST“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”