Service Coordinator I

Energy Systems Consolidated LLC; Sussex (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Generac in Wisconsin is seeking a Service Coordinator I to support the daily operations of the Service Department by handling administrative tasks, creating and updating service jobs, and coordinating technician schedules to keep jobs running smoothly.

You will maintain organized records, facilitate communication across the team, and provide general administrative support. This role reports to the Branch Manager and involves participating in rotating on-call coverage depending on location.

Qualifications

• High School Diploma or GED required.
• 1–3 years of administrative experience in a service-related business.
• 1–3 years of scheduling field technicians and/or customer service.
• Proficiency in Microsoft Office and basic computer literacy.

Responsibilities

• Serve as the primary point-of-contact for customers and triage service requests.
• Create and manage service jobs in the system and coordinate technician schedules.
• Proactively schedule preventative maintenance and repairs and confirm details with customers.
• Oversee open work orders using the customer portals and ensure accuracy.
• Track job progress from start to finish and escalate issues as needed.

Skills

Time management

Interpersonal skills

Customer service

Scheduling

Education

High School Diploma or GED

Associate or bachelor's degree (preferred)

Tools

Microsoft Office

Job description

We believe power is a promise - a shared commitment to be there for others when it matters most. For more than 65 years, we've turned big ideas into solutions that help protect homes, strengthen businesses and build a more resilient, efficient, sustainable energy future. Ready to Power a Smarter World with us?

The Service Coordinator I is responsible for supporting the daily operations of the Service Department by managing administrative and scheduling functions. This includes creating and maintaining service jobs in the company’s business systems, answering and routing incoming service calls, and assisting with technician scheduling to ensure efficient job coordination. The role also involves maintaining organized electronic records, facilitating communication between team members, and providing general administrative support as needed. The Service Coordinator I reports directly to the Branch Manager.

Responsibilities

• Serve as the primary point-of-contact for customers, triaging incoming service requests and ensuring prompt resolution.
• Create and manage service jobs in the system, while coordinating technician schedules to optimize efficiency.
• Proactively schedule preventative maintenance and repair services, confirming details with customers.
• Utilize customer portals to oversee and update all open work orders, ensuring accuracy and timeliness.
• Track and oversee job progress from initiation through completion, escalating issues as needed to meet deadlines.
• Participate in department meetings with the service operations team to align priorities and resolve challenges.
• Provide cross-functional support to other Service Department roles as needed to maintain operational continuity.
• Participate in a rotating on-call team to respond to emergency service requests, as required by location.

Minimum Qualifications

• High School Diploma or G.E.D.
• One to three years of administrative experience in a service-related business.
• One to three years of scheduling field technicians and/or customer service.

Knowledge, Skills, and Abilities

• Computer literacy is required, including a working knowledge of Microsoft Office applications (i.e., Outlook, Word, Excel).
• General knowledge of service parts and the service industry, including but not limited to basic mechanical and technical aptitude.
• Incorporate time management skills by prioritizing work assignments.
• Proven interpersonal skills with both internal and external customers, including being a team player to create synergy within the office and company.
• Must be able to handle high-pressure situations.
• Must have basic math skills for computing percentages, multipliers, sales tax, and totals on parts orders.

Preferred Job Qualifications

• Associate or bachelor's degree in related field.
• 4 years of administrative experience in a service-related business.
• 4 years of scheduling field technicians and/or customer service.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."

We believe power is a promise - a shared commitment to be there for others when it matters most. For more than 65 years, we've turned big ideas into solutions that help protect homes, strengthen businesses and build a more resilient, efficient, sustainable energy future. Ready to Power a Smarter World with us? As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac’s success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people’s lives and their own.