Service Coordinator

GRUNDFOS; Bridgeville (Allegheny County); Hybrid; USD 53,000 - 73,000; Full time

Benefits offered by this job

Annual bonuses

Health insurance

Volunteer leave

Professional development

Job summary

GRUNDFOS in Bridgeville, PA is seeking a Service Coordinator to orchestrate end-to-end service activities that keep customers' pumping and water technology systems running at peak performance.

You will schedule field technicians, manage service orders, and ensure timely resolution of customer needs, while collaborating with sales and technical teams. A strong eye for detail, proactive communication, and 2+ years in service coordination are essential.

Qualifications

• 2+ years in service coordination, dispatching, or customer service operations.
• Experience with ERP/service management systems (e.g., SAP, Salesforce).
• Strong communication skills interfacing with customers, technicians and stakeholders.
• Excellent organizational and time-management skills, detail-oriented.

Responsibilities

• Coordinate and schedule service activities for field service technicians.
• Serve as the primary contact for customers from intake to completion.
• Process and track service orders, purchase orders, and work orders in ERP.
• Collaborate with sales, technical support, and field teams to optimize technician utilization.
• Maintain service records, generate KPI reports, and identify process improvements.
• Support quoting and proposal preparation for service contracts and repairs.

Skills

Service coordination

ERP software

Communication skills

Time management

Education

Bachelor's degree

Associate degree

Tools

SAP

Salesforce

Job description

Are you passionate about orchestrating seamless service experiences and ensuring customers receive world-class support for critical water technology solutions? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our new Service Coordinator, you will be coordinating end-to-end service activities that keep our customers' pump and water technology systems running at peak performance, from scheduling and dispatching field technicians to managing service orders and ensuring timely resolution of customer needs. You'll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What You Will Be Doing

As a key part of the Commercial Service Operations team, you'll create impact by driving customer satisfaction and operational excellence by ensuring every service interaction is efficiently coordinated, accurately documented, and delivered on time.

Your main responsibilities include:

• Coordinate and schedule service activities including installations, maintenance, and repairs for field service technicians
• Serve as the primary point of contact for customers, managing service requests from intake through completion
• Process and track service orders, purchase orders, and work orders in ERP systems to ensure accuracy and timely invoicing
• Collaborate with sales, technical support, and field teams to prioritize urgent service needs and optimize technician utilization
• Maintain detailed service records, generate reports on key performance metrics, and identify opportunities for process improvement
• Support quoting and proposal preparation for service contracts and ad-hoc repair work

What Makes You a Great Fit

Above all, you are a detail-oriented coordinator with strong organizational skills, a customer-first mindset, and the ability to juggle multiple priorities in a fast-paced service environment. We would also imagine that you have:

• 2+ years of experience in service coordination, dispatching, or customer service operations
• Proficiency with ERP or service management systems (e.g., SAP, Salesforce, or similar)
• Strong communication skills with the ability to interface effectively with customers, technicians, and internal stakeholders
• Excellent organizational and time-management skills with high attention to detail

It is a plus if you also:

• Experience in the pump, HVAC, or industrial equipment service industry
• Familiarity with service contract management and warranty processes
• Associate's or Bachelor's degree in business administration or a related field

Why you will love working here

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.
• Annual bonuses, health insurance and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programs to pursue personal and professional development opportunities.

The salary range for this position is $ 53,300.00 - $72,880.00. Individual pay will be determined based on market location and the candidate’s profile. The range listed is just one component of the total compensation and benefits package for employees. Total compensation includes paid time off, paid holidays, merit increases, bonuses, and employee stock purchase programs, etc. The salary rates are benchmarked and reflect the target for new hire salaries for the position in this region.