Service Appointment Specialist

Helena Motors; Helena (MT); On-site; USD 19,286 - 27,552; Full time

Job summary

Helena Motors is seeking a Service BDC Representative to handle inbound and outbound service communications and schedule appointments. You will work with the service team to ensure a smooth customer experience and accurate records in the CRM/DMS system.

Ideal candidates have strong communication skills, attention to detail, and the ability to multitask in a busy dealership setting. This is an on-site role with potential for performance-driven growth within the service department.

Qualifications

• High school diploma or equivalent required.
• Previous call center, customer service, or dealership experience preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office and ability to learn dealership CRM and scheduling software.
• Organized with a strong attention to detail.
• Ability to multitask in a fast-paced environment.
• Friendly, professional demeanor and strong customer service mindset.

Responsibilities

• Handle all incoming service calls promptly and professionally.
• Schedule and confirm customer service appointments using the dealership’s CRM/DMS systems.
• Make outbound calls to follow up on declined services, missed appointments, and recommended maintenance.
• Maintain accurate customer records and appointment notes.
• Respond to online service inquiries and follow up with leads in a timely manner.
• Communicate clearly with service advisors and management regarding scheduling and customer needs.
• Achieve productivity and appointment-setting goals as assigned.
• Assist with CSI (Customer Satisfaction Index) follow-up to ensure a positive customer experience.
• Perform other administrative or support duties as assigned.

Skills

Communication

CRM skills

Office software

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

CRM software

Microsoft Office

Job description

Helena Motors is seeking a Service BDC Representative to handle inbound and outbound service communications and schedule appointments. You will work with the service team to ensure a smooth customer experience and accurate records in the CRM/DMS system.

Ideal candidates have strong communication skills, attention to detail, and the ability to multitask in a busy dealership setting. This is an on-site role with potential for performance-driven growth within the service department.