Service Advisor

EARL STEWART TOYOTA; Grand Lake (CO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid Vacation

401K

Life Insurance provided by company

Health, Dental and Vision Insurance

Disability Insurance

Use of company yacht

Family Fund

Personal Days

Wellness program

Paid Maternity/Paternity Leave

Pet Bereavement

Job summary

EARL STEWART TOYOTA in Grand Lake, CO is seeking a Toyota Service Writer / Service Advisor to greet customers, document vehicle issues, schedule repairs, and explain maintenance costs and times. You will use dealership management systems to prepare estimates, verify warranty coverage, and coordinate with technicians and parts, while delivering exceptional service and up-selling recommended services.

This role emphasizes customer satisfaction, accurate reporting, and teamwork in a fast-paced

Qualifications

• Proven record of delivering exceptional customer service in automotive service.
• Experience documenting vehicle issues and preparing repair orders.
• Ability to explain maintenance and repairs, including costs and timelines.

Responsibilities

• Greet customers and document vehicle issues accurately.
• Schedule service appointments and coordinate with technicians.
• Prepare estimates and process repair orders using DMS.
• Verify warranty coverage and submit claims per Toyota guidelines.
• Inspect completed work and ensure customer satisfaction at delivery.
• Promote preventive maintenance and manufacturer-recommended repairs.

Skills

Customer Service

Automotive Service Advising

Repair Order Management

Vehicle Maintenance Knowledge

Warranty Processing

Toyota Service Procedures

Estimating & Upselling

Communication & Problem Solving

Time Management

DMS (CDK/Reynolds/Dealer)

Microsoft Office Suite

Team Collaboration

Education

Experience as Service Advisor / Service Consultant

Tools

CDK/DMS

Reynolds & Reynolds

Job description

Toyota Service Writer / Service Advisor

• Greet customers and provide exceptional customer service throughout the repair process.
• Listen to customer concerns and accurately document vehicle issues on repair orders.
• Schedule service appointments and coordinate workflow with technicians.
• Explain recommended maintenance and repairs, including costs and estimated completion times.
• Communicate repair progress and keep customers informed of any changes or additional service needs.
• Prepare accurate estimates and process repair orders using dealership management systems.
• Verify warranty coverage and submit warranty claims according to Toyota guidelines.
• Inspect completed repairs for quality and ensure customer satisfaction before vehicle delivery.
• Promote preventive maintenance services and recommend manufacturer-recommended repairs.
• Handle customer questions, concerns, and complaints professionally to achieve high customer satisfaction scores.
• Coordinate with the parts department to ensure timely availability of required parts.
• Process payments and explain invoices upon vehicle pickup.
• Maintain accurate customer records while complying with dealership and Toyota service standards.
• Meet sales and customer service performance goals in a fast-paced dealership environment.

Key Skills:

• Customer Service
• Automotive Service Advising
• Repair Order Management
• Vehicle Maintenance Knowledge
• Warranty Processing
• Toyota Service Procedures
• Estimating & Upselling
• Communication & Problem Solving
• Time Management
• CDK, Reynolds & Reynolds, or Dealer Management Systems (DMS)
• Microsoft Office Suite
• Team Collaboration

WE OFFER:

• Paid Vacation
• 401K
• Life Insurance provided by company
• Health, Dental and Vision Insurance
• Disability Insurance
• Use of company yacht
• Family Fund
• Personal Days
• Wellness program
• Paid Maternity/Paternity Leave
• Pet Bereavement

RESPONSIBILITIES:

• Learn and internalize Earl Stewart Toyota's customer experience policy: The Earl Stewart Code
• Greet customers promptly
• Obtain customer and vehicle information
• Clearly report all vehicle symptoms as described by the customer
• Determine and recommend needed maintenance base on age, mileage and history of vehicle
• Prepare a complete and accurate estimate of cost for labor and parts
• Establish follow up time
• Monitor the progress of each vehicle throughout the day, and updating customers frequently
• Verify that the final invoice reconciles with the work performed on the repair order
• Explain all completed work and charges to customers

REQUIREMENTS:

• Proven record of achieving exceptional Customer Satisfaction
• Past experience as a Service Advisor, Assistant Lane Manager or Service Consultant is a must
• Above average energy level
• A desire for a long term career with a growing organization
• Personal and professional integrity
• ADP computer experience a plus