Service Administrator - Doggett Warehouse Solutions

Doggett Toyota Lift; Houston (TX); On-site; USD 39,000 - 56,000; Full time

Job summary

Doggett Toyota Lift is seeking a Service Administrator to support the service department in Houston. You will handle customer communications, work orders, and billing while coordinating shop and field service activities.

The role emphasizes accurate service status updates, cost awareness, and timely invoice processing. Strong computer skills and attention to detail are essential for daily operations in a fast-paced environment.

Qualifications

• High school diploma required or equivalent.
• 2–4 years in automotive/construction service administrator role preferred.
• Proficient with Excel and basic software tools.

Responsibilities

• Provide service information to customers and schedule needs.
• Assist in appraisal and quote for equipment repair.
• Coordinate parts and labor for work orders with Service Manager.
• Assist in scheduling shop, field service, and delivery of equipment.
• Perform clerical duties including data entry and invoicing.

Skills

Customer service

Scheduling

Billing

Excel

Data entry

Education

High school diploma

Tools

Excel

Job description

Position: Service Administrator - Doggett Warehouse Solutions

Location: Toyota Lift of Houston

Houston, TX

Job Id: 276

# of Openings: 1

Service Administrator

Classification

Non-Exempt

Job Summary

This position will include assisting the service department with customer service needs, work orders, processing of equipment repairs, daily operations of shop functions, field service functions, delivery functions, and billing

Essential Functions

• Provide service information to customers, schedule customer service needs, add segments to work orders containing job information
• Assist in the appraisal and quote process for equipment repair
• Coordinate parts and labor requirements with Service Manager for work orders
• Assist in scheduling shop assignments, field service work and delivery of equipment
• Establish or adjust work procedures to meet schedules and deadlines
• Conduct opening and closing of work orders
• Provide clerical assistance, including some correspondence and data entry
• Develop positive customer relations by accurately communicating repair status and charges for equipment repairs
• Greet service customers and answer calls to schedule service appointments
• Advise customers of estimated service and repair costsReview details of service/repair invoice to ensure customer understanding of services provided
• Communicate progress of repair/service orders
• Obtaining necessary documentation to close open job orders
• Accurately bill all open invoices to customers
• Communicate with relevant parties regarding account and billing issues
• Create documentation relevant to billing activities
• Gather, process, and disburse information related to billing

Qualifications

• High school diploma required
• 2-4 years experience in automotive/construction service administrator role with college or technical school certificate/degree preferred
• Proficient computer skills, including experience with Excel, preferred

The Service Administrator must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.

Doggett is an Equal Employment Opportunity Employer