Service Administrator Assistant

Willborn Fueling Systems; Amarillo (TX); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Paid Training

Medical Insurance

Dental Insurance

Vision Insurance

Short-term Disability Insurance

Company-paid Long-term Disability

Life Insurance

PTO: 2 weeks

8 paid holidays

401K with matching

Collaborative team environment

Great work-life balance

Other benefits

Job summary

Willborn Fueling Systems is seeking a Service Administrative Assistant to provide comprehensive administrative support to the Service Department and enhance the customer experience. You will help coordinate day-to-day service operations, maintain accurate records, and contribute to efficient bidding to billing processes.

The role requires prior administrative or office experience, strong communication and organizational skills, and a valid driver’s license.

Qualifications

• Previous administrative or office experience required.
• Strong customer service, communication, and organizational skills.
• Proficient with Microsoft Office and other computer applications.
• High School Diploma or GED required.
• Valid Driver's License.
• Successful completion of a pre-employment background check and drug screen.

Responsibilities

• Provide administrative support to the Service Department and drive a positive customer experience.
• Coordinate day-to-day service operations and workflow.
• Ensure accuracy and efficiency of business processes from bidding to billing.
• Support Willborn's service team with data entry, scheduling, and documentation.

Skills

Customer service

Communication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Willborn is looking for our next Service Administrative Assistant.

As the Service Administrative Assistant, your mission is to provide exceptional administrative support that will help drive the success of our Service Department. You'll play a key role in delivering outstanding customer experience, coordinating day-to-day service operations, and ensuring the accuracy and efficiency of our business processes.

Expected Results

• DRIVE BUSINESS GROWTH. Ensure a positive & profitable customer experience from bidding to billing
• COORDINATE & SUPPORT. Lead the administrative functions of our Service business
• LEARN & EVOLVE. Create and maintain a culture of continuous improvement

Qualifications

• Previous administrative or office experience required.
• Strong customer service, communication, and organizational skills.
• Proficient with Microsoft Office and other computer applications.
• High School Diploma or GED required.
• Valid Driver's License.
• Successful completion of a pre-employment background check and drug screen.

Why Choose Willborn?

We value our employees and offer a variety of benefits that make working with us an exceptional opportunity:

• Paid Training to help you develop your skills.
• Comprehensive benefits including medical, dental, vision, and short-term disability insurance with competitive rates.
• Company-paid long-term disability insurance.
• $25,000 in company-paid life insurance, with options to increase coverage at your expense.
• Paid Time Off (PTO): 2 weeks (80 hours) accrued during your first year, plus 8 paid holidays annually.
• 401K retirement plan with matching contributions.
• A collaborative and supportive team: Work with a group of talented, down-to-earth, and fun people.
• Great work-life balance.
• And much, much more!

We look forward to welcoming a dedicated and organized individual to our Willborn family.

Keywords: Administrative Assistant, Warehouse Assistant, Office Coordinator