Service Administrator

Southland Industries Inc.; Garden Grove (CA); On-site; USD 51,000 - 60,000; Full time

Benefits offered by this job

50% 401(k) company match

100% employee health insurance (family

Annual bonus program

Paid holidays and time off

Professional development opportunities

Wellness benefits

Job summary

Southland Industries in California is seeking an administrative dispatcher to support the Service Team by handling customer calls, assigning and dispatching technicians, processing work orders and billing, and researching discrepancies.

The role requires verifying service needs, coordinating with leadership on priorities for emergencies, and maintaining service logs and reports. Familiarity with Service Titan is a plus; strong communication is essential.

Qualifications

• Minimum high school diploma or GED.
• Previous dispatch experience preferred in HVAC industry.
• Good verbal and written communication skills.
• Good customer service skills.
• Ability to multi-task and prioritize.
• Attention to detail.
• Basic Excel and Word skills.

Responsibilities

• Assists with customer warranty calls and service calls, determines the nature and extent of the service problem, and schedules the appropriate service to address the customer’s needs.
• Assists with assigning and dispatching the appropriate service technician to match the needs of the call.
• Assists with partnering with leadership to establish priorities on all emergency and unscheduled work, based on need and current customer commitments.
• Maintains the service log books. Gathers and records information from the customer. Tracks calls and assignments in service operating software (Service Titan). Identifies manpower shortages and work backlog.
• Orders and tracks maintenance materials or parts as needed to perform scheduled work.
• Assists in Quality Control. Evaluates the response times, call-backs, and customer feedback.
• Provides management reports as needed. Compiles and analyzes information generated from calls and dispatches.
• Provides general administrative support for the customer care team including billing, contracts administration, filing, etc.

Skills

Customer service

Communication skills

Multi-tasking

Attention to detail

Excel & Word basics

Education

High school diploma or GED

Tools

Service Titan

Job description

Position Summary

Provides general administrative support to the Service Team, which may include responding to customer call and inquiries, assigning and dispatching service technicians, processing work orders and billings, and researching and resolving discrepancies.

Position Details

• Assists with customer warranty calls and service calls, determines the nature and extent of the service problem, and schedules the appropriate service to address the customer’s needs.
• Assists with assigning and dispatching the appropriate service technician to match the needs of the call.
• Assists with partnering with leadership to establish priorities on all emergency and unscheduled work, based on need and current customer commitments.
• Maintains the service log books. Gathers and records information from the customer. Tracks calls and assignments in service operating software (Service Titan). Identifies manpower shortages and work backlog.
• Orders and tracks maintenance materials or parts as needed to perform scheduled work.
• Assists in Quality Control. Evaluates the response times, call-backs, and customer feedback.
• Provides management reports as needed. Compiles and analyzes information generated from calls and dispatches.
• Provides general administrative support for the customer care team including billing, contracts administration, filing, etc.

Qualifications

• Minimum high school diploma or GED
• Previous dispatch experience preferred in HVAC industry
• Good verbal and written communication skills
• Good customer service skills
• Ability to multi-task and prioritize
• Attention to detail
• Basic Excel and Word skills

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer **** and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For California this ranges from $51,022.00 - $60,298.00 plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.