Service Administrator

Curtis Power Solutions; Fredericksburg (VA); On-site; USD 45,000 - 55,000; Full time

Job summary

Curtis Power Solutions in Fredericksburg, VA, seeks a Service Administrator to manage intake through completion, acting as the central point of contact among customers, technicians, and management. The role emphasizes organization, timely updates, and strong customer service in a fast-paced environment.

Responsibilities include opening repair orders, scheduling work, communicating estimates and timelines, and completing final billing, while maintaining accurate records and leveraging Excel to

Qualifications

• Previous experience in a service coordinator, service administrator, dispatcher, administrative, or customer service role.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office, particularly Excel.
• Experience creating and maintaining spreadsheets, trackers, reports, or other organizational tools.
• Comfortable learning new software and utilizing technology, including AI tools, to improve efficiency and solve problems.
• Strong attention to detail with the ability to work independently and follow tasks through to completion.

Responsibilities

• Provide administrative support to the service department while ensuring daily operations run efficiently.
• Coordinate the complete repair process, including opening repair orders, scheduling work, communicating repair estimates and timelines, and completing final billing.
• Track multiple repair orders simultaneously while ensuring timely updates and accurate documentation.
• Serve as the primary point of contact for customers, providing status updates and resolving questions or concerns throughout the repair process.
• Proactively follow up with customers, technicians, vendors, and internal departments to obtain information, keep repairs on schedule, and prevent delays.
• Maintain accurate records, reports, and service documentation while ensuring attention to detail.
• Utilize Microsoft Excel and other software to organize, track, and analyze service information.
• Communicate effectively with technicians and management regarding job status, scheduling changes, and customer expectations.
• Deliver a high level of customer service while maintaining professionalism in a fast-paced environment.

Skills

Organizational skills

Communication

Excel proficiency

Spreadsheet creation

AI tools adaptability

Multitasking

Tools

Microsoft Excel

AI tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Service Administrator

Full Time Office/Clerical Fredericksburg, VA, US 4 Attachments

3 days ago Requisition ID: 5979

Salary: $50,000.00 Annually

Service Administrator

Curtis Power Solutions

Fredericksburg, VA

Compensation is contingent on experience and skills starting at $50,000+

Curtis Power Solutions, a subsidiary of Indel Power Group, has an opening for a Service Administrator at our location in Fredericksburg, VA. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and excels at providing exceptional customer service.

The Service Administrator serves as the central point of communication between customers, technicians, and management, helping ensure repairs move efficiently from intake through completion. Success in this role requires strong organizational skills, excellent follow-up, and the ability to effectively manage multiple projects and deadlines simultaneously.

Key Responsibilities

• Provide administrative support to the service department while ensuring daily operations run efficiently.
• Coordinate the complete repair process, including opening repair orders, scheduling work, communicating repair estimates and timelines, and completing final billing.
• Track multiple repair orders simultaneously while ensuring timely updates and accurate documentation.
• Serve as the primary point of contact for customers, providing status updates and resolving questions or concerns throughout the repair process.
• Proactively follow up with customers, technicians, vendors, and internal departments to obtain information, keep repairs on schedule, and prevent delays.
• Maintain accurate records, reports, and service documentation while ensuring attention to detail.
• Utilize Microsoft Excel and other software to organize, track, and analyze service information.
• Communicate effectively with technicians and management regarding job status, scheduling changes, and customer expectations.
• Deliver a high level of customer service while maintaining professionalism in a fast-paced environment.

Preferred Qualifications

• Previous experience in a service coordinator, service administrator, dispatcher, administrative, or customer service role.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office, particularly Excel.
• Experience creating and maintaining spreadsheets, trackers, reports, or other organizational tools.
• Comfortable learning new software and utilizing technology, including AI tools, to improve efficiency and solve problems.
• Strong attention to detail with the ability to work independently and follow tasks through to completion.

Why Indel Power Group

• Competitive compensation package, DOE
• Monthly performance incentives
• Rewarding work environment
• Opportunities for relocation & advancement
• Long established, family-owned business

Indel Power Group offers

• Excellent medical, dental, & vision coverage
• Short-term/long-term disability and employee lifeinsurance
• 401k, with matching
• Employee Assistance Program (EAP)
• Paid Annual Leave
• Paid Holidays

Indel Power Group is a drug-free workplace. All offers of employment are contingent upon passing a pre-employment drug screen and background check.

Indel Power Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

INDPR

Attachments (4)