SERVICE ADMINISTRATIVE ASSISTANT

Wolter; De Pere (WI); On-site; USD 35,000 - 48,000; Full time

Job summary

Wolter, Inc. in De Pere is seeking a Service Administrative Assistant to provide clerical support to the Service Department, including invoicing, billing questions, and file management in a fast-paced office.

This role requires strong organizational and communication skills, proficiency with billing systems and computers, and a commitment to our service team’s mission of dependable customer service and timely payments. Join a dynamic team focused on material handling solutions.

Qualifications

• Ability to organize and manage multiple priorities.
• Strong verbal and written communication for customer follow up.
• Strong computer proficiency.
• Commitment to company vision and mission.

Responsibilities

• Invoice, generate, review, and deliver invoices and credit memos.
• Address client billing questions, handle disputes, and communicate with clients regarding overdue payment.
• Prepare, review, and send accurate invoices, process payments.
• Process credit cards.
• Answer service phones.
• Work with third party billing systems.
• Take calls from customers.
• Maintain filing system.
• Obtain purchase order numbers from customers.
• Assist, cover, train and cross-train on other service office duties.
• Perform projects as requested by service manager.
• Perform projects as requested.

Skills

Organizational skills

Communication

Computer proficiency

Commitment to vision

Job description

Are you ready to join a dynamic team and play a crucial role in shaping the future of material handling? We are actively seeking a dynamic Service Administrative Assistant to join our team at our De Pere location. The Service Administrative Assistant provides clerical support to our Service Department.

Wolter, Inc. isn't just any company; we're among the fastest-growing privately owned businesses. At Wolter we’re on a mission to move, store, and power the world more efficiently. You’re part of a team that is connected like family and committed to making an impact.

Who we are:

Since the Wolter story began in 1962, our company, like our industry, has been constantly evolving. We have grown to become one of the largest and most diverse industrial equipment and productivity solutions providers in the country. From new & used material handling equipment, service and training to robotics & automation, overhead cranes & hoists, power systems, railcar movers, storage solutions, complete engineered systems and more, Wolter is focused on improving operational productivity for its customers.

What we offer:

• Medical, Dental, and Vision Insurance
• 401(k) Plan with company match
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• Critical Illness and Accident Insurance
• Pet Insurance
• Flexible Spending Account
• Employee Assistance Program
• Interest-free Tool Loans and Tool Insurance
• Uniforms for Technicians
• Subsidies for Safety Boots and Safety Glasses
• Paid Time Off, paid holidays, and more!

Position Responsibilities:

• Invoice, generate, review, and deliver invoices and credit memos.
• Address client billing questions, handle disputes, and communicate with clients regarding overdue payment.
• Prepare, review, and send accurate invoices, process payments.
• Process credit cards.
• Answer service phones.
• Work with third party billing systems.
• Take calls from customers.
• Maintain filing system.
• Obtain purchase order numbers from customers.
• Assist, cover, train and cross-train on other service office duties.
• Perform projects as requested by service manager.
• Perform projects as requested.

Essential skills and experience:

• Ability to organize and manage multiple priorities.
• Strong verbal and written communication skills for customer follow up.
• Strong computer proficiency.
• Commitment to company vision and mission.

Physical demands: Employee is required to frequently sit, talk, and listen, and to use hands to finger, handle, or feel objects, tools, or controls, including computer and other office equipment. Employee is required to occasionally stand and walk. Employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment: The noise level in the work environment is usually moderate; however, while performing the duties of this job, the employee is exposed to noisier shop environments. When performing duties of this job, it is a requirement to wear Personal Protective Equipment whenever appropriate.

We are an affirmative Action/Equal Opportunity Employer and will give all qualified applicants consideration for employment without regard to race, color, religion, sex (including pregnancy and related medical conditions, gender identity, and sexual orientation), age, national origin, disability status, genetic information, veteran or military status, or any other characteristic protected by law. All job offers are contingent upon satisfactory drug screen results. #SERVICE123