Service Admin

Desert Fire Protection, LP; Las Vegas (NV); On-site; USD 48,000 - 68,000; Full time

Job summary

Desert Fire Protection, LP is seeking a Service Administrator to prepare all contractual documents for vendors and subcontractors, negotiate terms and pricing with customers on private and public works projects. You will handle service management, job setup, change orders, invoicing, and records, review contracts under 50K, and file lien-related documents.

Collaborating with Accounting and Operations, you will help keep projects profitable while maintaining organized files and timely

Qualifications

• Five years or more experience supporting administration for construction contracts.
• Knowledge of contract management software and construction accounting (A/R, WIP).
• Experience handling private and public works project documentation.

Responsibilities

• Prepare and manage contractual documents for vendors/subcontractors.
• Negotiate complex terms, conditions, and pricing with customers.
• Manage service delivery: service setup, change orders, billings, and records.
• Review and execute contracts under 50K after review and approval.
• Coordinate with Accounting and Operations to improve profitability.
• Set up new jobs in Spectrum and track change orders in Spectrum.
• Prepare monthly billings and issue invoices; monitor A/R aging.
• Provide cost cards for WIP updates and assist CAC accuracy.

Skills

Contract management

Customer service

Attention to detail

Tools

Spectrum

Contract management software

A/R/WIP systems

Job description

Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy.

Employees | Value | Execution | Relationships

JOB SUMMARY

The Service Administrator is an integral member of the project team responsible for preparing all contractual documents for the company's vendors/subcontractors, negotiate complex terms and conditions, and pricing issues with new and existing customers on private and public works projects.

MINIMUM QUALIFICATIONS

• Requires knowledge of construction contracts, contract management software and construction accounting (A/R, WIP) at a level normally acquired through five years or more experience providing such administrative support.

JOB RESPONSIBILITIES

• The Service Administrator's role and responsibilities includes the following key activities:
• Primary duties include service management, job set up, change order management, billings, record keeping / filing and special projects.
• Provide customer service to internal and external customers.
• Review small contracts to execute. Review and execute contracts under 50K after sales/PM review and approval. Review booking package, issue insurance certificate, W-9's, enroll in OCIP, and all other documents required to fully execute contracts. File pre-lien notices and liens. Issue reverse letters of intent and other contract documents as required.
• Coordinate activities with Accounting and Operations team to make DFP a profitable company.
• Set up new jobs in Spectrum.
• Establish policy and procedures for contract and change order entry and tracking.
• Review and execute change orders after sales/PM review and approval for all change orders under 50K. Assist with and price change orders and submit to customers.
• Enter change orders (proposed, approved, executed) in Spectrum.
• Prepare and issue monthly billings and review with sales and/or Controller.
• Issue invoices as required.
• Review A/R aging for service contracts and review with Controller on a monthly basis and take action to address invoices that are greater than 90 days overdue.
• Provide "cost cards" to management at month-end to support the WIP update process.
• At month-end, receive and review Projected Cost at Completion for Service Contracts and enter into Spectrum. Coordinate closely with and assist Sales and Controller in this process to ensure CAC is accurate.
• Organize and maintain small contract files and correspondence.
• Work with appropriate personnel to secure and maintain office equipment and office supplies.
• Strive to be On Time, Correct and Complete with all responsibilities and perform responsibilities with a positive attitude for the best interests of the company.
• Perform additional duties as assigned.

ADDITIONAL INFORMATION

• Background check, credit check, MVR and drug screen may be required (will vary by position).

APPLICATION DEADLINE - 10/19/2026

JOIN THE DESERT FIRE TEAM

We are always looking for motivated, hard-working people to join our team. We're committed to providing a safe, rewarding and productive workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.