Contract Admin

OEG, Inc.; Portland (OR); On-site; USD 68,000 - 98,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D coverage

401k match

Paid time off

Holidays

Job summary

OEG, Inc. seeks a Project Contract Administrator to review, process, track, and maintain customer contracts and related documents across projects.

The role supports compliance, ensures accurate documentation, and assists project teams with contract administration needs. Ideal candidates will have a working knowledge of construction contracts and contract management software, plus 3–5 years of administrative experience.

Qualifications

• Associate's degree in business administration or related field; construction contracts knowledge.
• 3–5 years' experience providing administrative support.

Responsibilities

• Provide customer service to internal and external customers.
• Work independently while collaborating across departments.
• Create, maintain and update tracking logs.
• Organize and maintain contract files and correspondence; assist with Audit compliance.
• Prepare, issue, review standard contract and subcontract templates and supporting documentation.
• Track contract and subcontract status from receipt through execution and ensure proper routing for internal review and signatures.
• Review contract requirements related to insurance, bonds, prevailing wage, and licensing; coordinate owner-related documentation.
• Review customer billing requirements and communicate project-specific invoice requirements with the Project Team.
• Support project teams during contract startup and closeout, including collection of release forms and completion notices.
• Manage internal COI requests and vendor/sub-tier COIs for proper coverage.
• Process preliminary lien notices per state requirements.
• Assist with contractor enrollment in OCIP, CCIP, DCIP, PLP programs.
• Provide guidance on customer-specific requirements and administrative procedures.
• Perform other tasks and special projects as assigned.

Skills

Project management

Analytical skills

Negotiations

Written communication

Oral communication

Multitasking

Interpersonal skills

Construction accounting software

Windows Office

Education

Associate's degree in business administration

Tools

MS Word

MS Excel

PowerPoint

Job description

Everus 4EVER Strategy

Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy:

• Employees
• Value
• Execution
• Relationships

JOB SUMMARY

The Project Contract Administrator is responsible for reviewing, processing, tracking, and maintaining customer contracts, subcontracts, and related contractual documentation. This role supports contract compliance requirements, ensures accurate documentation throughout the project lifecycle, and assists project teams with contract administration and contractual documentation needs.

MINIMUM QUALIFICATIONS

• A working knowledge of construction contracts, contract management software and construction accounting at a level normally acquired through completion of an associate's degree in business administration or related field; and
• 3-5 years' experience in providing administrative support.

KEY SKILLS & COMPETENCIES

• Requires strong project management skills, analytical and negotiations skills
• Excellent written and oral communication skills.
• Must have the ability to manage multiple priorities and meet deadlines.
• Requires strong organizational skills, continual attention to detail in generating, entering, and proofing transactions, as well as the ability to prioritize and complete multiple projects in a timely manner.
• Must possess a high level of interpersonal skills to handle sensitive confidential situations.
• Requires advanced skills and knowledge of construction accounting software.
• Must operate with integrity and maintain highly confidential and sensitive information.
• Must have experience in windows office software; to include but limited to word, excel and power point.

JOB RESPONSIBILITIES

• Provide customer service to internal and external customers
• Working knowledge of contract terminology and documentation standards
• Ability to work independently while collaborating effectively across departments
• Create, maintain and update tracking logs
• Organize and maintain contract files and correspondence, assist with Audit compliance
• Prepare, issue, review standard contract and subcontract templates and supporting documentation
• Track contract and subcontract status from receipt through execution and ensure proper routing for internal review and signatures
• Review contract requirements related to insurance, bonds, prevailing wage, certified payroll, lien waivers, safety, sub-tier flow down provisions, licensing, and coordinate collection and submission of owner-related documentation related to contract execution
• Review customer billing requirements and communicate project specific invoice requirements with the Project Team
• Support project teams during contract startup and closeout, including collection of release forms and completion notices
• Manage internal COI requests along with review of vendor/sub-tier COIs to ensure proper coverage
• Process preliminary lien notices in accordance with state-specific requirements
• Assist with contractor enrollment in OCIP, CCIP, DCIP, PLP programs
• Provide guidance on customer-specific requirements and administrative procedures
• Perform other tasks and special projects as assigned

COMPENSATION & BENEFITS

• Medical, dental, and vision insurance
• Company paid term life insurance and AD&D coverage
• 401k retirement plan with employer match and company contribution.
• PTO accrual of up to 120 hours in a full year (subject to plan terms thereafter)
• 7 company paid holidays

ADDITIONAL INFORMATION

• Background check, credit check, MVR and drug screen may be required (will vary by position)
• Equal Opportunity Employer

APPLICATION DEADLINE

10/16/2026

JOIN THE OEG TEAM

OEG is one of the top electrical contractors on the West Coast. That's not a happy accident; it's a result of our commitment to fostering a culture that attracts and nurtures innovators, problem solvers, and hard workers.

Equal Opportunity Employer

Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.