Senior Word Processor

The Gilchrist Law Firm, P.A.; Tucson (AZ); On-site; USD 30,000 - 40,000; Full time

Job summary

The Gilchrist Law Firm, P.A. is seeking an Office Support Assistant in Tucson, Arizona, to aid in federal legal operations. The role involves administrative support tasks and ensures effective organization of records and files.

Candidates should possess a high school diploma, proficiency in Microsoft Office, and strong communication skills. This position is suited for detail-oriented individuals with experience in high-volume office environments.

The firm values diversity and is an Equal Opportunity Employer.

Qualifications

• U.S. Citizenship required.
• Minimum two years of word processing experience.
• Ability to maintain accuracy in a high-volume environment.

Responsibilities

• Perform administrative support tasks including typing, faxing, copying, scanning, and filing.
• Maintain and organize records stored both electronically and manually.
• Prepare case files for shipment and assist with closure activities.

Skills

Microsoft Office proficiency

Excellent written and verbal communication

Organizational skills

High-volume environment experience

Education

High school diploma or GED

Tools

Office equipment

Job description

Overview

The Gilchrist Law Firm, P.A. is a growing professional services and legal support organization providing administrative, operational, compliance, and litigation support services to government and private sector clients nationwide.

Our team supports complex federal and organizational operations through strategic analysis, legal support, compliance advisory services, and mission-focused professional support.

Position Summary

We are currently seeking a detail-oriented Office Support Assistant to support federal legal operations in Phoenix or Tucson, Arizona. This role supports a fast‑paced office environment through records management, file maintenance, administrative support, and data processing activities.

Key Responsibilities

• Perform administrative support tasks including typing, faxing, copying, scanning, and filing.
• Operate computer systems, personal computers, and office equipment efficiently.
• Maintain and organize records stored both electronically and manually.
• Assist with verifying statistical reports for accuracy and completeness.
• Research and correct questionable data elements in a timely manner.
• Prepare case files for shipment and assist with file closing and packaging activities.
• Support records management and file room operations.
• Maintain organized documentation and assist with file tracking activities.
• Perform data entry and records updates with a high level of accuracy.
• Assist office personnel with administrative and operational support tasks as assigned.

Minimum Qualifications

• U.S. Citizenship required.
• Ability to obtain and maintain MRPT facility credentials/authorization.
• High school diploma or GED required.
• Minimum of two (2) years of word processing experience, including at least one year within a professional office automation environment.
• Strong proficiency with Microsoft Office and general office systems.
• Excellent written and verbal communication skills.
• Demonstrated ability to work in a high-volume environment while meeting deadlines.
• Strong organizational skills and attention to detail.
• Ability to operate office equipment and computer systems efficiently.
• Ability to frequently move, sort, organize, and file physical records and case files.
• Ability to lift up to 15 lbs and perform routine office physical activities including bending, reaching, carrying, kneeling, and standing as needed.
• Prior experience supporting file room or records management operations.
• Previous experience working in a legal office environment.
• Familiarity with court docket processes or legal records helpful.

Resume Requirements

To be considered, resumes must clearly include:

• Degree(s) and certifications obtained
• Complete employment history
• Employer names and dates of employment
• Detailed descriptions of related experience
• At least three professional references
• Software and database proficiencies

Equal Opportunity Employer

The Gilchrist Law Firm, P.A. is an Equal Opportunity Employer committed to creating an inclusive and professional workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.