Clerk III/Typing/Part-Time/Bilingual

City-of-Rochester,-Ny; City of Rochester (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

City of Rochester is seeking a clerical staff member to perform a wide variety of routine tasks under defined procedures. Duties include filing, data entry, word processing, and preparing correspondence in English and Spanish.

This position requires city residency at the time of application, a high school diploma or equivalent, and 1) an associate degree in business-related fields or 2) two years of full-time clerical experience. Training will be provided under supervision.

Qualifications

• High School diploma or equivalent.
• Associates' degree in business management, secretarial science, office technology or closely related field.
• Two (2) years of full-time experience performing general clerical activities which included entering data into a personal computer.

Responsibilities

• Checks items being filed for completeness.
• Checks items, data or names in files for accuracy.
• Prepares and types correspondence on matters where policies and procedures are well defined.
• Creates and modifies documents using word processing software and personal computer.
• Enters data and runs reports using database management software and personal computer.
• Greets individual visitors and refers them to the proper persons.
• Places calls and provides information over the phone in English and Spanish.
• Transfers information from one file or other record to another by hand.
• Files, shelves or stores items in accordance with file codes or classification symbol.
• Performs Spanish-English and English-Spanish translations.

Skills

Bilingual English/Spanish

Word processing software

Database management software

Education

High School diploma or equivalent

Associate degree in business management, secretarial science, office technology or closely related field

Two years of general clerical experience

Job description

This is a clerical position which involves the performance of a wide variety of activities within well-defined procedures. Individuals assigned to this class are given detailed oral and/or written instructions for new or more complex assignments. The duties are carried out under direct supervision, which is usually received in the form of review of completed assignments, another step in the clerical process and/or supervisory observation. Employees of this class may be required to exercise some independent judgment in performing assigned duties. Performs related work as required.

CITY RESIDENCY WILL BE REQUIRED AT TIME OF APPLICATION.

Typical Work Activities

• Checks items being filed for completeness;
• Checks items, data or names in files for accuracy;
• Prepares and types correspondence on matters where policies and procedures are well defined;
• Creates and modifies documents using word processing software and personal computer;
• Enters data and runs reports, using database management software and personal computer;
• Greets individual visitors and refers them to the proper persons;
• Places calls and provides information over the phone in English and Spanish;
• Transfers information from one file or other record to another by hand;
• Files, shelves or stores items (such as folders, books or other items) in accordance with file codes or classification symbol.
• Performs Spanish-English and English-Spanish translations.

Qualifications

High School diploma or Equivalent, PLUS

• 1. Associates' degree in business management, secretarial science, office technology or closely related field;
• 2. Two (2) years of full-time experience (or its part-time equivalent) performing general clerical activities which included entering data into a personal computer.