Senior Title Specialist

Equify Financial, LLC; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Equify Financial, LLC in Fort Worth, Texas, seeks a Senior Title Specialist to ensure accurate processing of motor vehicle titles, lien perfection, and regulatory compliance across states. The role involves interacting with customers, title agencies, DMVs, tax offices, and internal teams to safeguard the company’s financial interests and service quality.

Responsibilities include staying current with DMV laws, perfecting liens, processing out-of-state titles, developing title agency

Qualifications

• Bachelor’s degree from a four-year college or university or equivalent titling experience.
• Strong knowledge of motor vehicle title processing and lien perfection.
• Dealertrack/Vintek/Vitu knowledge.
• Repo and flip titles.
• Out of state title processing.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to manage multiple tasks in a fast-paced environment.
• High level of discretion and sensitivity when handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Maintain knowledge of DMV laws and regulations across applicable states.
• Interpret and apply state titling requirements to ensure compliance and timely processing.
• Perfect liens by ensuring all required documentation is accurate and submitted on time.
• Process repo titles and title maintenance.
• Maintain and develop title agency/vendor relationships for out-of-state lien perfections.
• Review motor vehicle transactions and advise customers and staff on title inquiries.
• Verify accuracy of vehicle titles and registration documents from DMVs, tax offices, and dealerships.
• Coordinate with internal departments to resolve title issues and close follow-ups.
• Travel to tax offices or other locations as required to complete title work.
• Identify opportunities for process improvements and efficiency gains.

Skills

Attention to detail

Communication skills

Independent work

Team collaboration

Multitasking

Education

Bachelor’s degree or equivalent titling experience

Tools

Dealertrack

Vintek

Vitu

Microsoft Office

Job description

Company Information:

Equify Financial is a privately-owned, independent specialty finance company based in Fort Worth, Texas. We tailor and personalize our services for each client to build a strong relationship and a strong future for their business. We are an independent, collateral-based lender that can service customers at every financial stage of their business. With over 180 years of combined experience in the equipment finance industry, we can provide an extensive amount of knowledge and an in-depth understanding of our customers’ financial circumstances. We help our clients identify areas of growth and find creative solutions that bring more capital to their businesses.

LinkedIn:

https://www.linkedin.com/company/equifyfinancialllc/

Website:

www.equifyfinancial.com

Position Summary

The Senior Title Specialist is responsible for the accurate and timely processing of motor vehicle titles to ensure proper lien perfection and compliance with state titling regulations. This role requires detailed knowledge of DMV laws across multiple states, strong attention to detail, and frequent interaction with customers, title agencies, tax offices, DMVs, and internal teams. The position plays a critical role in protecting the company’s financial interests while supporting operational efficiency and customer satisfaction.

Key Roles / Responsibilities

• Maintain current knowledge of Department of Motor Vehicles (DMV) laws and regulations related to vehicle titles across all applicable states.
• Interpret and apply state-specific titling requirements to ensure compliance and timely processing.
• ELT knowledge of perfecting ELT’s and ELT issues.
• Perfect liens by ensuring all required documentation is accurately completed, received, and submitted within required timeframes.
• Process repo titles and title maintained.
• Maintain and create new title agency/vendor relationships for processing out of state lien perfections.
• Review motor vehicle transactions and provide guidance to customers and internal Equify employees regarding title-related inquiries.
• Verify the accuracy and completeness of vehicle titles and registration documents received from DMVs, tax offices, and dealerships.
• Understanding of 50 state motor vehicle tax calculations (TT&L)
• Scan, upload, and maintain electronic title records within shared systems to support tracking and reporting.
• Build and maintain professional relationships with tax offices and DMVs nationwide to streamline processes and resolve title issues.
• Organize, track, and maintain legal and title documentation in both paper and electronic formats, in coordination with documentation and compliance teams.
• Coordinate with internal departments to resolve outstanding title issues and close follow-up items.
• Travel to tax offices or other locations as required to complete time-sensitive title work.
• Maintain proficiency in company systems, tools, and resources related to title processing.
• Identify opportunities for process improvements and efficiency gains.
• Perform other duties as assigned.

Required

Required Education, Experience, and Qualifications

• Bachelor’s degree from a four-year college or university or equivalent titling experience with a financial institution or the Department of Motor Vehicles.
• Strong knowledge of motor vehicle title processing and lien perfection.
• Dealertrack/Vintek/Vitu Knowledge
• Repo and flip titles
• Out of state title processing
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a team environment
• Ability to manage multiple tasks in a fast-paced environment
• High level of discretion and sensitivity when handling confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Working Conditions

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Positions self to install equipment, including under desks
• Moves throughout the building to access files
• Must be able to comprehend and follow written and oral instructions
• Must be able to complete tasks even with frequent interruptions
• Must be able to use discretion and independent judgment as needed
• Must be able to speak clearly on the phone and to fellow workers

Wilks Brothers and affiliated companies does not accept unsolicited resumes from recruitment agencies or fee based recruitment services. Recruitment agencies or recruitment services may contact [e-mail] for more information.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

I acknowledge that I have read and understand the description of this position and have had the opportunity to ask my supervisor about any points I did not understand. I hereby state that I can perform the essential functions of this position with or without reasonable accommodation.

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