Senior Tax Analyst

Topstep; United States; Hybrid; USD 96,000 - 121,000; Full time

Benefits offered by this job

Remote/hybrid work environment

Holidays and front-loaded PTO

RRSP matching and health/dental/vision

Job summary

Topstep is seeking a hands-on Senior Tax Analyst to support its growing U.S. and international tax function. This role will help build a scalable, in-house tax compliance function, starting with recurring indirect tax compliance across multiple jurisdictions.

The Senior Tax Analyst will collaborate with Tax Director and Finance to ensure accurate filings, timely payments, and thorough documentation, with a goal to bring recurring tax compliance in-house by January 2027.

Qualifications

• Bachelor’s degree in Accounting, Finance, Taxation, or a related field.
• 4-7 years of progressive tax experience in a corporate, public accounting, or advisory environment.
• Strong hands-on tax compliance, reconciliation, and Excel skills, with the ability to manage recurring monthly and quarterly deadlines across multiple jurisdictions.
• Experience with U.S. sales and use tax and/or international VAT/GST compliance strongly preferred.
• Experience with Avalara and NetSuite, including tax data extraction, reconciliation, or compliance workflows, strongly preferred.
• Experience supporting corporate income tax compliance and coordinating with external tax advisors preferred.
• CPA, EA, MST, or similar tax/accounting credential preferred but not required.
• Strong organizational, analytical, problem-solving, and communication skills with high attention to detail and accountability for personal deliverables.
• Ability to operate as a hands-on individual contributor, prioritize competing deadlines, document processes, and collaborate effectively across Finance, Accounting, Legal, Treasury, People/Payroll, Operations, and external advisors.

Responsibilities

• Own and support recurring indirect tax compliance across U.S. sales and use tax, Canada GST/HST, EU VAT/OSS, Australia GST, New Zealand GST, and additional jurisdictions as the compliance footprint expands.
• Support the transition of recurring indirect tax compliance from external providers to the internal tax function beginning with the January 2027 compliance cycle.
• Prepare monthly and quarterly tax returns and supporting workpapers; ensure filings and related tax payments are completed accurately and on time.
• Extract, validate, and reconcile tax data from NetSuite, Avalara, payment processors, and other source systems, and investigate differences between tax collected, reported, paid, and general ledger balances.
• Prepare indirect tax journal entries, accruals, true-ups, and balance sheet account reconciliations, and maintain complete filing and payment support.
• Maintain the tax compliance calendar, registrations, filing frequencies, portal access, tax IDs, deadlines, and filing/payment confirmations.
• Coordinate with Avalara and external advisors on filings, data requests, notices, registrations, taxability matters, and open compliance issues.
• Assist with responses to state, federal, and international tax notices, audits, and information requests, including maintaining an organized record of correspondence and resolutions.
• Coordinate data gathering and workpaper support for federal, state, and international direct tax compliance, including returns, extensions, estimated payments, and tax provision support performed with external advisors.
• Provide support to People/Payroll on state tax registrations, payroll tax notices, withholding compliance, and related filings as needed.
• Research taxability, nexus, filing requirements, and new jurisdiction obligations and support implementation of new registrations and compliance processes.
• Identify opportunities to improve tax processes, documentation, controls, and automation, including effective use of Avalara, NetSuite, and other tax technology.
• Partner with Finance, Accounting, Legal, Treasury, People/Payroll, and Operations on tax-related matters and support forecasting, exposure analyses, and other ad hoc tax projects.

Skills

Tax compliance

Data reconciliation

Excel

US sales tax

VAT/GST

Avalara

NetSuite

Corporate income tax

CPA/EA/MST

Communication

Education

Bachelor’s degree in Accounting/Finance/Taxation

Tools

Avalara

NetSuite

Tax software

Job description

Summary

Topstep is seeking a hands-on Senior Tax Analyst to support its growing U.S. and international tax function. This individual contributor role will be a key member of the Finance team and will help build a scalable, well-controlled in‑house tax compliance function. The role will initially focus on recurring indirect tax compliance across U.S. sales and use tax, Canada GST/HST, EU VAT/OSS, Australia GST, and New Zealand GST, with responsibility expanding as Topstep registers and becomes compliant in additional jurisdictions. The Senior Tax Analyst will work closely with the Tax Director, Accounting, Treasury, People/Payroll, Legal, Operations, Avalara, and external tax advisors to ensure accurate filings, timely payments, complete journal entries and reconciliations, and strong supporting documentation. A key near‑term objective is to support the transition of recurring indirect tax compliance in‑house beginning with the January 2027 compliance cycle.

Key Responsibilities

• Own and support recurring indirect tax compliance across U.S. sales and use tax, Canada GST/HST, EU VAT/OSS, Australia GST, New Zealand GST, and additional jurisdictions as the compliance footprint expands.
• Support the transition of recurring indirect tax compliance from external providers to the internal tax function beginning with the January 2027 compliance cycle.
• Prepare monthly and quarterly tax returns and supporting workpapers; ensure filings and related tax payments are completed accurately and on time.
• Extract, validate, and reconcile tax data from NetSuite, Avalara, payment processors, and other source systems, and investigate differences between tax collected, reported, paid, and general ledger balances.
• Prepare indirect tax journal entries, accruals, true‑ups, and balance sheet account reconciliations, and maintain complete filing and payment support.
• Maintain the tax compliance calendar, registrations, filing frequencies, portal access, tax IDs, deadlines, and filing/payment confirmations.
• Coordinate with Avalara and external advisors on filings, data requests, notices, registrations, taxability matters, and open compliance issues.
• Assist with responses to state, federal, and international tax notices, audits, and information requests, including maintaining an organized record of correspondence and resolutions.
• Coordinate data gathering and workpaper support for federal, state, and international direct tax compliance, including returns, extensions, estimated payments, and tax provision support performed with external advisors.
• Provide support to People/Payroll on state tax registrations, payroll tax notices, withholding compliance, and related filings as needed.
• Research taxability, nexus, filing requirements, and new jurisdiction obligations and support implementation of new registrations and compliance processes.
• Identify opportunities to improve tax processes, documentation, controls, and automation, including effective use of Avalara, NetSuite, and other tax technology.
• Partner with Finance, Accounting, Legal, Treasury, People/Payroll, and Operations on tax-related matters and support forecasting, exposure analyses, and other ad hoc tax projects.

Required Qualifications and Key Competencies

• Bachelor’s degree in Accounting, Finance, Taxation, or a related field.
• 4-7 years of progressive tax experience in a corporate, public accounting, or advisory environment.
• Strong hands‑on tax compliance, reconciliation, and Excel skills, with the ability to manage recurring monthly and quarterly deadlines across multiple jurisdictions.
• Experience with U.S. sales and use tax and/or international VAT/GST compliance strongly preferred.
• Experience with Avalara and NetSuite, including tax data extraction, reconciliation, or compliance workflows, strongly preferred.
• Experience supporting corporate income tax compliance and coordinating with external tax advisors preferred.
• CPA, EA, MST, or similar tax/accounting credential preferred but not required.
• Strong organizational, analytical, problem‑solving, and communication skills with high attention to detail and accountability for personal deliverables.
• Ability to operate as a hands‑on individual contributor, prioritize competing deadlines, document processes, and collaborate effectively across Finance, Accounting, Legal, Treasury, People/Payroll, Operations, and external advisors.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• Holidays provided in accordance with applicable provincial minimum employment standards legislation. Paid time off is front‑loaded.
• Competitive RRSP matching, health, dental, and vision insurance is offered for full time employees.
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $135,166.00 - $170,736.00 CAD annually.
• Bonus: This position is eligible for a performance‑based bonus as provided by the plan terms and governing documents.
• The compensation offered will take into account internal compensation structure and may vary depending on the candidate’s geographic region, job‑related knowledge, skills, and experience among other factors.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable human rights legislation.

Use of Artificial Intelligence

The Company does not use artificial intelligence to screen, assess or select applicants.

Nature of Position

This posting is for an existing vacancy.

At this time, immigration sponsorship is not available for this position (including H-1B, STEM OPT training plans, etc.).

The collection, use, and handling of your data provided in response to this job posting is described further in our Privacy Policy. If you are a California resident, please review our California Notice at Collection.

Notice of Use of Artificial Intelligence in Recruitment and Hiring: Notice Pursuant to 775 ILCS 5/2-102(L). Topstep LLC uses artificial intelligence (“AI”) in connection with its recruitment and hiring process. Examples include, but are not limited to, AI tools used to improve job descriptions, generate interview questions, draft communications, assist with scheduling, and source candidates, as well as AI features built into third‑party platforms such as LinkedIn, Indeed, and Glassdoor. Topstep will not use AI that has the effect of subjecting employees or applicants to discrimination on the basis of any protected class under the Illinois Human Rights Act.

The collection, use, and handling of your data provided in response to this job posting is described further in our Privacy Policy. If you are a California resident, please review our California Notice at Collection.