Senior Subcontracts Administrator

Eastern Research Group, Inc.; Fairfax (VA); On-site; USD 80,000 - 125,000; Full time

Job summary

Medium is looking for an experienced Senior Subcontracts Administrator in Fairfax, Virginia. In this role, you will manage subcontracts from proposal initiation through negotiation, administration, and closeout for federal, state, and local contracts. The ideal candidate will have over 8 years of subcontract administration experience, strong negotiation skills, and familiarity with government contracting.

We offer a collaborative environment with flexible work arrangements and ongoing professional development opportunities. Join us at Medium to help drive success in mission-driven work.

Qualifications

• 8+ years of subcontract administration experience, ideally in professional services.
• Experience preparing, negotiating, and administering subcontract agreements.
• Working knowledge of GSA schedules and government contracting.

Responsibilities

• Manage the full lifecycle of subcontracts, including solicitation and closeout.
• Review subcontractor proposals for compliance and documentation.
• Support negotiations for teaming and non-disclosure agreements.

Skills

Subcontract administration experience

Negotiation skills

Interpersonal communication

Attention to detail

Familiarity with FAR and CPSR

Education

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Word

Adobe

Job description

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast‑paced environment.

ERG seeks an experienced Senior Subcontracts Administrator to join our growing Contracts team. We offer a collaborative, respectful environment where employees are encouraged to grow professionally, contribute meaningfully, and advance their careers. ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in our team through ongoing professional development and opportunities for career advancement.

In this role, you will manage the full subcontract lifecycle – from proposal initiation through issuance and negotiation through administration and closeout in support of federal, state, and/or local government contracts. You will collaborate closely with Contract Administrators, project teams, and internal stakeholders to ensure compliance, mitigate risk, and support successful project delivery. The ideal candidate is highly organized, proactive, and able to effectively manage competing priorities in a dynamic environment.

Why ERG?

ERG provides an exceptional environment for growth and development in subcontract administration. Our team values collaboration, respects varied perspectives, and is committed to delivering high‑quality results. We offer opportunities to expand your expertise while contributing to meaningful, mission‑driven work. We look forward to welcoming a skilled Senior Subcontracts Administrator who will play a key role in supporting our continued success.

Job Description

• Manage the full lifecycle of subcontracts, including solicitation, negotiation, award, administration, and closeout
• Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper documentation and approvals
• Support proposal efforts by negotiating teaming agreements and non‑disclosure agreements, and coordinating subcontractor inputs with technical, contracts, and proposal teams
• Conduct research and compile subcontract‑ and contract‑related data in support of audits and other government reporting requirements
• Ensure compliance with company procurement policies and procedures, as well as applicable regulations, throughout the subcontract lifecycle

Qualifications and Skills

• Bachelor’s degree preferred, along with a minimum of 8 years of subcontract administration experience, particularly in the acquisition of professional services
• Familiarity with GSA Multiple Award Schedules (especially professional services), U.S. EPA contracting, and/or DoD contracting preferred (but other experience is welcome)
• Demonstrated experience independently preparing, negotiating, and administering subcontract agreements
• Proficiency in Microsoft Excel, Word, and Adobe, with strong attention to detail and the ability to maintain accurate, well‑organized records
• Working knowledge of Federal Acquisition Regulations (FAR) and Contractor Purchasing System Reviews (CPSR)
• Strong interpersonal and communication skills, with the ability to collaborate effectively across teams and build Vendor relations

$80,000 - $125,000 a year

ERG is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual preference, national origin, disability, or status as a protected veteran.