Senior Subcontracts Administrator

ERG; Arlington (VA); Hybrid; USD 80,000 - 125,000; Full time

Job summary

ERG is seeking a Senior Subcontracts Administrator to manage the full lifecycle of subcontracts for federal, state, and local contracts, from solicitation through closeout. You will collaborate closely with Contract Administrators, project teams, and internal stakeholders to ensure compliance and successful project delivery.

The ideal candidate has at least 8 years of subcontract experience, knowledge of FAR/CPSR, and familiarity with GSA schedules, with strong negotiation and documentation

Qualifications

• Bachelor’s degree preferred, with a minimum of 8 years of subcontract administration experience.
• Familiarity with GSA Multiple Award Schedules (professional services), EPA contracting, and/or DoD contracting preferred.
• Demonstrated experience independently preparing, negotiating, and administering subcontract agreements.
• Proficiency in Microsoft Excel, Word, and Adobe; strong record-keeping skills.
• Working knowledge of FAR and CPSR.

Responsibilities

• Manage the full lifecycle of subcontracts, including solicitation, negotiation, award, administration, and closeout.
• Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper documentation.
• Support proposal efforts by negotiating teaming agreements and NDAs, coordinating inputs with technical, contracts, and proposal teams.
• Conduct research and compile subcontract- and contract-related data for audits and government reporting.
• Ensure compliance with company procurement policies and applicable regulations throughout the subcontract lifecycle.

Skills

Subcontracts administration

Regulatory compliance

Negotiation

Contract management

Cross-team collaboration

Education

Bachelor’s degree preferred

Tools

GSA MAS familiarity

EPA contracting

DoD contracting

FAR CPSR knowledge

Job description

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.

ERG seeks an experienced Senior Subcontracts Administrator to join our growing Contracts team. We offer a collaborative, respectful environment where employees are encouraged to grow professionally, contribute meaningfully, and advance their careers. ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in our team through ongoing professional development and opportunities for career advancement.

In this role, you will manage the full subcontract lifecycle – from proposal initiation through issuance and negotiation through administration and closeout in support of federal, state, and/or local government contracts. You will collaborate closely with Contract Administrators, project teams, and internal stakeholders to ensure compliance, mitigate risk, and support successful project delivery. The ideal candidate is highly organized, proactive, and able to effectively manage competing priorities in a dynamic environment.

Why ERG?

ERG provides an exceptional environment for growth and development in subcontract administration. Our team values collaboration, respects varied perspectives, and is committed to delivering high-quality results. We offer opportunities to expand your expertise while contributing to meaningful, mission-driven work. We look forward to welcoming a skilled Senior Subcontracts Administrator who will play a key role in supporting our continued success.

Job Description:

• Manage the full lifecycle of subcontracts, including solicitation, negotiation, award, administration, and closeout
• Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper documentation and approvals
• Support proposal efforts by negotiating teaming agreements and non-disclosure agreements, and coordinating subcontractor inputs with technical, contracts, and proposal teams
• Conduct research and compile subcontract- and contract-related data in support of audits and other government reporting requirements
• Ensure compliance with company procurement policies and procedures, as well as applicable regulations, throughout the subcontract lifecycle

Qualifications and Skills:

• Bachelor’s degree preferred, along with a minimum of 8 years of subcontract administration experience, particularly in the acquisition of professional services
• Familiarity with GSA Multiple Award Schedules (especially professional services), U.S. EPA contracting, and/or DoD contracting preferred (but other experience is welcome)
• Demonstrated experience independently preparing, negotiating, and administering subcontract agreements
• Proficiency in Microsoft Excel, Word, and Adobe, with strong attention to detail and the ability to maintain accurate, well-organized records
• Working knowledge of Federal Acquisition Regulations (FAR) and Contractor Purchasing System Reviews (CPSR)
• Strong interpersonal and communication skills, with the ability to collaborate effectively across teams and build Vendor relations

$80,000 - $125,000 a year

ERG is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual preference, national origin, disability, or status as a protected veteran.

If you’re a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG’s online application process as a result of your disability. To request accommodation, please contact Human Resources via email at [e-mail] or call [phone].

ERG fosters a friendly, flexible work environment. ERGers are dedicated to serving clients who are committed to making the world a better place. We promote and recognize principles of fairness and respect in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.