Senior Subcontracts Administrator

ERG; Fairfax (VA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

ERG is seeking a Senior Subcontracts Administrator to manage the full lifecycle of subcontracts in support of federal, state, and local government contracts. You will collaborate with Contract Administrators, project teams, and stakeholders to ensure compliance, mitigate risk, and successful project delivery.

The ideal candidate is highly organized, proactive, and capable of managing competing priorities in a dynamic environment.

Qualifications

• Bachelor’s degree required or preferred with 8+ years in subcontract administration.
• Experience independently preparing, negotiating, and administering subcontract agreements.
• Familiarity with FAR, CPSR, and procurement regulations is highly preferred.

Responsibilities

• Manage the full subcontract lifecycle from solicitation to closeout.
• Review and evaluate subcontractor proposals for compliance and documentation.
• Negotiate teaming agreements and NDAs, coordinating with technical, contracts, and proposal teams.
• Conduct research and compile subcontract data for audits and reports.
• Ensure compliance with procurement policies and applicable regulations throughout the lifecycle.

Skills

Subcontracts administration

GSA MAS familiarity

FAR/CPSR knowledge

Negotiation

Vendor relations

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Adobe

Job description

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.

ERG seeks an experienced Senior Subcontracts Administrator to join our growing Contracts team. We offer a collaborative, respectful environment where employees are encouraged to grow professionally, contribute meaningfully, and advance their careers. ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in our team through ongoing professional development and opportunities for career advancement.

In this role, you will manage the full subcontract lifecycle – from proposal initiation through issuance and negotiation through administration and closeout in support of federal, state, and/or local government contracts. You will collaborate closely with Contract Administrators, project teams, and internal stakeholders to ensure compliance, mitigate risk, and support successful project delivery. The ideal candidate is highly organized, proactive, and able to effectively manage competing priorities in a dynamic environment.

Why ERG?

ERG provides an exceptional environment for growth and development in subcontract administration. Our team values collaboration, respects varied perspectives, and is committed to delivering high-quality results. We offer opportunities to expand your expertise while contributing to meaningful, mission-driven work. We look forward to welcoming a skilled Senior Subcontracts Administrator who will play a key role in supporting our continued success.

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.

ERG seeks an experienced Senior Subcontracts Administrator to join our growing Contracts team. We offer a collaborative, respectful environment where employees are encouraged to grow professionally, contribute meaningfully, and advance their careers. ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in our team through ongoing professional development and opportunities for career advancement.

In this role, you will manage the full subcontract lifecycle – from proposal initiation through issuance and negotiation through administration and closeout in support of federal, state, and/or local government contracts. You will collaborate closely with Contract Administrators, project teams, and internal stakeholders to ensure compliance, mitigate risk, and support successful project delivery. The ideal candidate is highly organized, proactive, and able to effectively manage competing priorities in a dynamic environment.

Why ERG?

ERG provides an exceptional environment for growth and development in subcontract administration. Our team values collaboration, respects varied perspectives, and is committed to delivering high-quality results. We offer opportunities to expand your expertise while contributing to meaningful, mission-driven work. We look forward to welcoming a skilled Senior Subcontracts Administrator who will play a key role in supporting our continued success.

Job Description:

• Manage the full lifecycle of subcontracts, including solicitation, negotiation, award, administration, and closeout
• Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper documentation and approvals
• Support proposal efforts by negotiating teaming agreements and non-disclosure agreements, and coordinating subcontractor inputs with technical, contracts, and proposal teams
• Conduct research and compile subcontract- and contract-related data in support of audits and other government reporting requirements
• Ensure compliance with company procurement policies and procedures, as well as applicable regulations, throughout the subcontract lifecycle

Qualifications and Skills:

• Bachelor’s degree preferred, along with a minimum of 8 years of subcontract administration experience, particularly in the acquisition of professional services
• Familiarity with GSA Multiple Award Schedules (especially professional services), U.S. EPA contracting, and/or DoD contracting preferred (but other experience is welcome)
• Demonstrated experience independently preparing, negotiating, and administering subcontract agreements
• Proficiency in Microsoft Excel, Word, and Adobe, with strong attention to detail and the ability to maintain accurate, well-organized records
• Working knowledge of Federal Acquisition Regulations (FAR) and Contractor Purchasing System Reviews (CPSR)
• Strong interpersonal and communication skills, with the ability to collaborate effectively across teams and build Vendor relations

ERG is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual preference, national origin, disability, or status as a protected veteran.

Please be aware, the only authentic corporate domain for ERG is https://www.erg.com. ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment.

If you’re a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG’s online application process as a result of your disability. To request accommodation, please contact Human Resources via email at [e-mail] or call [phone].

ERG fosters a friendly, flexible work environment. ERGers are dedicated to serving clients who are committed to making the world a better place. We promote and recognize principles of fairness and respect in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.