Senior Student Program Coordinator, College of Pharmacy

University of Texas at Austin; Austin (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

The Senior Student Program Coordinator at the University of Texas at Austin College of Pharmacy leads the Pharm.D. co-curriculum and student events across the college.

You will coordinate programs, advise student organizations, and work to improve co-curricular outcomes in alignment with college goals. Reporting to the Assistant Dean for Student Affairs, you will design materials, collaborate with marketing, and supervise undergraduate student assistants while engaging with students, faculty,

Qualifications

• Bachelor’s degree required.
• Three years of experience in student program administration or coordination.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams).
• Demonstrated expertise in large-scale event management and budget administration.
• Strong project management capabilities with ability to manage multiple timelines.
• Excellent organizational skills and attention to detail.

Responsibilities

• Serve as the main contact for Pharm.D. co-curriculum execution, student organizations, and college-wide events.
• Co-design the Pharm.D. co-curriculum and coordinate program logistics.
• Plan and execute full life-cycle of student success programs (orientation, ceremonies, recognitions, etc.).
• Participate in graduation activities as needed.
• Co-advisor for Pharmacy Council student governance.
• Analyze data and present annual reports on co-curricular outcomes.

Skills

MS Office

Outlook

Word

PowerPoint

Excel

Teams

Event management

Budget management

Project management

Organization

Education

Bachelor's degree

Master’s degree in higher education

Tools

Qualtrics

Canvas

Power BI

Web/social media tools

Job description

Job Posting Title:

Senior Student Program Coordinator, College of Pharmacy

Hiring Department:

College of Pharmacy

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Sep 21, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

General Notes

This is an on-campus and fully in-person position, with flexibility as determined by supervisor and college leadership, during university closure and semester breaks. The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. Position works in-person. Will be required to work additional hours in early morning or evening, weekends, and occasionally holidays to complete time-sensitive projects or facilitate events and programs. Occasional travel may be required. Drives a University vehicle.

Job Description

The Senior Student Program Coordinator reports directly to the Assistant Dean for Student Affairs and manages student organizations, college-wide student events, and the co-curriculum for the Doctor of Pharmacy (Pharm.D.) program.

Responsibilities

Student Program Management

• Assists the Assistant Dean for Student Affairs in the College of Pharmacy to serve as the main point of contact for the Doctor of Pharmacy (Pharm.D.) co-curriculum execution, student organizations, and college-wide student events.
• Co-designs the Pharm.D. co-curriculum program. Coordinates logistics related to implementation of programs. Evaluates if program objectives are met and provides recommendations to Assistant Dean for continuous improvements annually.
• Plans and executes the full life-cycle of student success programs, from idea generation to assessment; success program events include new student orientation, white coat ceremony, student annual student and faculty recognition events, and the P2 send-off.
• Participate in and assists as needed with graduation.
• Serves as co-advisor for the Pharmacy Council student governance organization.
• Analyzes data to assess the effectiveness of student success activities and implement continuous improvements in strategy to meet college goals. Presents annual reports on co-curricular outcomes each academic year.

College Collaboration

• Advances the College of Pharmacy’s goals to promote the retention and success of talent in the Pharm.D. program through pipeline and pathway initiatives.
• Develops advising and promotional materials aligned with college branding and marketing best practices to increase attendance and participation in student success programming. Works with the Director of Communications and Marketing to engage students on social media or other platforms related to student success.
• Meets with and develops rapport with students, faculty, staff, campus partners, vendors, corporate sponsors, and external stakeholders.
• Designs and disseminates communication for admitted students.

Additional Duties

• Seeks out information, literature, and trends in higher education and student affairs to apply national best practices in the College of Pharmacy Pharm.D. co-curriculum programs. Participates and presents our efforts and outcomes at student affairs and higher education professional society conferences.
• Trains, supervises, mentors, and evaluates undergraduate student assistants.
• Serves on other college and university committees and working groups as requested.
• Additional duties as assigned.

Required Qualifications

• Bachelor’s degree
• Three years of experience in student program administration or program coordination
• Proficiency in use of Microsoft Office, including Outlook calendaring, Word, PowerPoint, Excel, and Teams
• Demonstrated expertise in large-scale event management and budget administration
• Strong project management capabilities with a proven track record of managing concurrent timelines
• Demonstrated excellent organizational skills and attention to detail

Preferred Qualifications

• Master’s degree in higher education, student affairs, social work, or similar degree
• More than 3 years of experience in student program administration or program coordination
• Demonstrated excellent written and verbal communication and interpersonal skills to effectively communicate with internal and external constituents
• Experience with university mainframe and working with university-approved vendors
• Professional experience with student advising
• Experience with health professions education (e.g., Pharmacy, Medicine, Nursing, Dentistry) or graduate professional student affairs
• Proficiency with advanced technological tools (e.g., Qualtrics, Canvas, Power BI, web/social media tools)

Relevant education and experience may be substituted as appropriate

Salary Range

$58,000+ depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• May require occasional lifting and moving
• Use of manual dexterity
• May be required to travel and work additional hours and weekends

Required Materials

• Resume
• Letter of Interest
• List of 3 Professional References; at least one reference should be from a supervisor

Applications may not be reviewed if all required materials are not submitted

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

About Us

At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture.

Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures.