Academic Program Coordinator

University of Texas at Austin; United States; On-site; USD 46,000 - 56,000; Full time

Job summary

Dell Medical School at The University of Texas at Austin seeks an Academic Program Coordinator to oversee and manage educational programs within the healthcare system. The role includes developing curricula, coordinating with faculty and medical students, and ensuring educational goals are met with compliant standards.

The position manages budgets, organizes events, and collaborates with physicians and residents for didactics and evaluations.

Qualifications

• Requires a Bachelor’s Degree in Education, Business Administration, or a related field.
• Minimum of 3 years of relevant educational/administrative experience.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Develops and implements academic program plans, curricula, and schedules.
• Coordinates with faculty to align program objectives with goals.
• Contributes to quality improvement initiatives to enhance the educational experience.
• Provides academic administrative support to medical students and monitors progress.
• Manages program budgets and resources; prepares reports on activities.
• Coordinates with physicians and residents for didactics and evaluations.
• Plans and organizes educational events, workshops, and seminars.

Skills

Curriculum development

Faculty coordination

Budget management

Program evaluation

Communication skills

Report writing

Event planning

Education

Bachelor's degree in Education or related field

Job description

Job Posting Title

Academic Program Coordinator

Hiring Department

Department of Psychiatry

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Aug 24, 2026

Position Duration

Expected to Continue Until Aug 31, 2027

Location

UT MAIN CAMPUS

Job Details

General Notes

Dell Medical School is seeking an Academic Program Coordinator.

This position has an end date of 08/31/27, renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

The Academic Program Coordinator is responsible for overseeing and managing educational programs within the healthcare system. This role involves developing program curricula, coordinating with faculty and medical students, and ensuring the program meets educational goals and standards. The coordinator ensures compliance with educational standards and regulations, manages budgets, and organizes educational events.

Responsibilities

Program Development and Implementation

• Develops and implements academic program plans, curricula, and schedules.
• Coordinates with faculty to align program objectives with educational goals.
• Contribute to continuous quality improvement initiatives that enhance the educational experience and prepare students for residency training.

Medical Student Support and Guidance

• Provides academic administrative support to medical students, fostering their professional growth and development into compassionate, competent physicians.
• Monitors medical student progress and addresses any concerns or problems.

Administrative Coordination

• Manages program budgets and resources effectively.
• Prepares reports on program activities, progress, and status.
• Maintains program records and documentation.

Physician Collaboration

• Coordinates with faculty physicians to ensure smooth program delivery.
• Liaises with psychiatry residents, psychiatry fellows, and faculty physicians for didactics and evaluations.

Event Planning and Management

• Plans and organizes educational events, workshops, and seminars.
• Coordinates logistics for program-related events.
• Communicates regularly with medical students, faculty, and administrators.

Other duties as identified by department

MARGINAL OR PERIODIC FUNCTIONS

• Participates in strategic planning and program evaluation.
• Manages special projects as assigned.
• Provides backup support for other administrative roles as needed.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

KNOWLEDGE/SKILLS/ABILITIES

• Skilled in developing detailed plans and organizing resources effectively.
• Skilled in building and maintaining positive relationships with medical students, faculty, and staff.
• Providing medical student support, collaborating with faculty, resolving conflicts.
• Skilled in conveying information clearly and effectively in both written and verbal forms.
• Preparing reports, conducting workshops, communicating program updates.
• Skilled in identifying issues and developing effective solutions.
• Addressing medical student concerns, improving program processes, managing budget constraints.
• Maintaining program records, preparing detailed reports, monitoring compliance.

MINIMUM QUALIFICATIONS

Requires a Bachelor’s Degree in Education, Business Administration, or a related field. Minimum of 3 years of relevant experience in an educational or administrative setting.

Relevant education and experience may be substituted as appropriate.

PREFERRED QUALIFICATIONS

Bilingual in Spanish

LICENSES, REGISTRATIONS OR CERTIFICATIONS

REQUIRED

• none

Salary Range

$51,174+ depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

Standard office equipment

Repetitive use of a keyboard

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English)
• Right to Work Poster (Spanish)

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.