Academic Program Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

The University of Texas at Austin seeks an Academic Program Coordinator in the Chemistry Department to manage the Chemistry Testing Center, exam scheduling, accommodations, and related operations on the UT Main Campus. You will provide student services support and assist undergraduate activities, supporting department leadership.

Requirements include a bachelor’s degree and three years of experience, with strong organization, communication, and MS Office proficiency.

Qualifications

• Bachelor’s degree with three years of experience.
• Excellent organizational and analytical skills with strong attention to detail.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong written and verbal communication skills with ability to manage multiple priorities.

Responsibilities

• Manage the Chemistry Testing Center and exam scheduling with accommodations.
• Coordinate Course Instructor Surveys; collect and manage department surveys.
• Coordinate TA surveys by distributing and collecting faculty feedback each semester.
• Oversee coordination of final and evening exams.
• Manage room reservations for departmental spaces not used for scheduled classes.
• Oversee printing and scanning operations; manage exam print requests and ID scanners.
• Maintain department records in accordance with university guidelines.

Skills

Organizational skills

Analytical skills

MS Office (Word/Excel/Outlook)

Communication skills

Time management

Project ownership

Education

Bachelor's degree

Tools

RegisterBlast

Job description

Job Posting Title: Academic Program Coordinator

Hiring Department: Department of Chemistry

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details

Purpose: This position manages the Chemistry Testing Center and departmental printing operations, including exam scheduling, accommodations, room reservations, printing, surveys, and records management. The role also provides student services support, assists with undergraduate activities, and offers administrative and operational support to department leadership.

Responsibilities

• Manage the Chemistry Testing Center, including administration of the RegisterBlast system; coordination of exam scheduling with student accommodations.
• Serve as liaison for Course Instructor Surveys by submitting, collecting, and managing all department surveys.
• Coordinate TA surveys by distributing and collecting faculty feedback each semester.
• Oversee coordination of final and evening exams.
• Manage room reservations for departmental spaces not used for scheduled classes.
• Oversee printing and scanning operations, including managing all exam print requests for Chemistry courses. Manage ID scanners.
• Manage records in accordance with university guidelines, including maintaining files and submitting disposal requests.
• Perform other duties as assigned (i.e., ACS periodic reports, pre-requisite checks, assigning LAs to classes, reviewing syllabi, etc.).
• Assist with undergraduate activities including the capstone events and graduation ceremony.
• Assist students and faculty with general questions and issues related to Student Services in Chemistry.
• General administrative and operational support to the Associate Chair for Undergraduate Education.

Required Qualifications

A bachelor’s degree with three years of experience. The successful candidate will demonstrate excellent organizational and analytical skills with strong attention to detail, along with proficiency in Microsoft Office applications, including Word, Excel, and Outlook. This position requires strong written and verbal communication skills and the ability to manage multiple priorities while meeting deadlines and adhering to established procedures. The candidate must be able to interact effectively and maintain productive working relationships with faculty, staff, and students, while maintaining a professional, courteous, and service‑oriented demeanor. Experience taking ownership of projects or operational responsibilities and carrying them through to successful completion is required. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Preferred qualifications include experience supporting academic programs, testing centers, or exam administration in a higher education environment. Familiarity with student services functions, academic records management, and confidentiality requirements is desirable. Experience coordinating surveys or collecting and managing feedback from faculty and students is also preferred. Knowledge of university policies and procedures related to instruction, exams, or undergraduate education—particularly at The University of Texas—is beneficial. The ideal candidate will demonstrate the ability to work independently, exercise sound judgment, and adapt to changing priorities in a fast‑paced academic setting.

Salary Range

$47,000 + depending on qualifications

Working Conditions

• Typical office environment.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.