Senior Student Program Coordinator, College of Pharmacy

The University of Texas at Austin; Austin (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

The University of Texas at Austin College of Pharmacy is seeking a Senior Student Program Coordinator to manage the Pharm.D. co-curriculum, student organizations, and college-wide events on the UT Austin campus.

Based in the College of Pharmacy, you will coordinate program logistics, design the co-curriculum, and monitor outcomes while collaborating with faculty, staff, and external partners. This on-campus, in-person role may require early mornings, evenings, weekends, and occasional travel.

Qualifications

• Bachelor’s degree.
• Three years of experience in student program administration or coordination.
• Proficiency with Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams.
• Demonstrated expertise in large‑scale event management and budget administration
• Strong project management capabilities with a proven track record of managing concurrent timelines
• Demonstrated excellent organizational skills and attention to detail

Responsibilities

• Serve as the main point of contact for Pharm.D. co‑curriculum execution, student organizations, and college-wide student events.
• Co‑designs the Pharm.D. co‑curriculum program. Coordinates logistics related to implementation of programs.
• Plans and executes the full life‑cycle of student success programs, from idea generation to assessment; events include orientation, white coat ceremony, recognition events, and P2 send‑off.
• Participate in and assist with graduation.
• Serves as co‑advisor for the Pharmacy Council student governance organization.
• Analyzes data to assess the effectiveness of student success activities and presents annual reports.

Skills

Event management

Budget management

Project management

Communication

Organizational skills

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office

Qualtrics

Canvas

Power BI

Job description

Senior Student Program Coordinator, College of Pharmacy

College of Pharmacy

All Applicants

40

Exempt from FLSA

Sep 21, 2026

Expected to Continue

UT MAIN CAMPUS

Job Details

This is an on-campus and fully in-person position, with flexibility as determined by supervisor and college leadership, during university closure and semester breaks. The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits‑eligible employees), retirement plans, and paid leave, in addition to other programs and services. Position works in-person. Will be required to work additional hours in early morning or evening, weekends, and occasionally holidays to complete time‑sensitive projects or facilitate events and programs. Occasional travel may be required. Drives a University vehicle.

Job Description

The Senior Student Program Coordinator reports directly to the Assistant Dean for Student Affairs and manages student organizations, college-wide student events, and the co‑curriculum for the Doctor of Pharmacy (Pharm.D.) program.

Responsibilities

• Assists the Assistant Dean for Student Affairs in the College of Pharmacy to serve as the main point of contact for the Doctor of Pharmacy (Pharm.D.) co‑curriculum execution, student organizations, and college-wide student events.
• Co‑designs the Pharm.D. co‑curriculum program. Coordinates logistics related to implementation of programs. Evaluates if program objectives are met and provides recommendations to Assistant Dean for continuous improvements annually.
• Plans and executes the full life‑cycle of student success programs, from idea generation to assessment; success program events include new student orientation, white coat ceremony, student annual student and faculty recognition events, and the P2 send‑off.
• Participate in and assists as needed with graduation.
• Serves as co‑advisor for the Pharmacy Council student governance organization.
• Analyzes data to assess the effectiveness of student success activities and implement continuous improvements in strategy to meet college goals. Presents annual reports on co‑curriculum outcomes each academic year.

College Collaboration

• Advances the College of Pharmacy’s goals to promote the retention and success of talent in the Pharm.D. program through pipeline and pathway initiatives.
• Develops advising and promotional materials aligned with college branding and marketing best practices to increase attendance and participation in student success programming. Works with the Director of Communications and Marketing to engage students on social media or other platforms related to student success.
• Meets with and develops rapport with students, faculty, staff, campus partners, vendors, corporate sponsors, and external stakeholders.
• Designs and disseminates communication for admitted students.

Additional Duties

• Seeks out information, literature, and trends in higher education and student affairs to apply national best practices in the College of Pharmacy Pharm.D. co‑curriculum programs. Participates and presents our efforts and outcomes at student affairs and higher education professional society conferences.
• Trains, supervises, mentors, and evaluates undergraduate student assistants.
• Serves on other college and university committees and working groups as requested.
• Additional duties as assigned.

Required Qualifications

• Bachelor’s degree
• Three years of experience in student program administration or program coordination
• Proficiency in use of Microsoft Office, including Outlook calendaring, Word, PowerPoint, Excel, and Teams
• Demonstrated expertise in large‑scale event management and budget administration
• Strong project management capabilities with a proven track record of managing concurrent timelines
• Demonstrated excellent organizational skills and attention to detail

Preferred Qualifications

• Master’s degree in higher education, student affairs, social work, or similar degree
• More than 3 years of experience in student program administration or program coordination
• Demonstrated excellent written and verbal communication and interpersonal skills to effectively communicate with internal and external constituents
• Experience with university mainframe and working with university‑approved vendors
• Professional experience with student advising
• Experience with health professions education (e.g., Pharmacy, Medicine, Nursing, Dentistry) or graduate professional student affairs
• Proficiency with advanced technological tools (e.g., Qualtrics, Canvas, Canvas, Power BI, web/social media tools)

Relevant education and expe rience may be substituted as appropriate

Salary Range

$58,000+ depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• May require occasional lifting and moving
• Use of manual dexterity
• May be required to travel and work additional hours and weekends

Required Materials

• Resume
• Letter of Interest
• List of 3 Professional References; at least one reference should be from a supervisor

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) is that if this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.