Graduate Program Coordinator, Texas McCombs

University of Texas at Austin; Austin (TX); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

The University of Texas at Austin's Red McCombs School of Business seeks a Graduate Program Coordinator to support Ph.D. programs, coordinating administrative tasks and acting as a liaison with graduate offices and faculty.

You will manage budgets, organize recruitment events, plan orientations, and track program data to support accreditation, reporting, and continuous improvement.

Qualifications

• Bachelor’s degree plus five years of experience relating to program coordination and/or academic advising.
• Ability to build relationships with students, administrators and University stakeholders; strong written and verbal communication.
• Ability to work well in teams and independently, with discretion and sound judgement.
• Service‑oriented mindset providing excellent administrative support.
• Ability to organize, manage and analyze large data with high accuracy.
• Experience managing multiple projects and adapting to changing priorities.
• Proficiency with MS Word, Excel, Outlook and web-based programs.

Responsibilities

• Coordinate administrative components of Ph.D. programs and manage petitions, nominations and letters.
• Budget and resources: allocate and track college funds and reimbursements.
• Recruitment and admissions coordination for graduate programs and events.
• Organize first-year orientation and mentoring programs; support program events.
• Data requests: gather statistics for reports and accreditation; track outcomes.

Skills

Relationship building

Verbal & written communication

Teamwork and independence

Discretion and judgement

Data organization & analysis

Multitasking & prioritization

MS Office (Word, Excel, Outlook)

Web-based programs

Education

Bachelor’s degree + 5 years program coordination/academic advising

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Web-based programs

Job description

Job Posting Title:

Graduate Program Coordinator, Texas McCombs

Hiring Department:

Red McCombs School of Business

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands‑on experiences alongside the ground‑breaking research and thought‑leadership of a world‑class faculty.

The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human‑centered and future‑focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/

Purpose

This position is responsible for providing primary support to departmental doctoral programs in the McCombs School of Business, including coordinating all phases of the graduate program’s administrative activities. This role reports directly to McCombs Associate Dean for Research and will collaborate regularly with Dean's Office staff and academic departments.

Responsibilities

• Academic Program Support: Responsible for coordinating administrative components of the Ph.D. programs. Ensure compliance with institutional rules, regulations and procedures. Provide in-depth information, clarification and interpretation of institutional and graduate programs’ rules and regulations. Oversee and submit petitions, nominations, and official letters on behalf of the Graduate Advisors. Maintain and process catalog updates for graduate programs. Coordinate and serve as point of contact for Ph.D. Advisors in the ACC, FIN, IROM, MKT, and MAN programs. Serve as a liaison with Office of Graduate Studies, International Office, Graduate Leadership Council, and other outside offices. Supervises McCombs Graduate Program Coordinator
• Budget and Resources Support: Responsible for allocating and tracking resources budgeted by the Associate Dean for Research to Ph.D. programs. Monetary resources include OVPGS Distinguished Graduate Fellowships (Continuing & Recruiting), Graduate School Dissertation Writing and Summer Fellowships, Outstanding Graduate Student Fellowships (Harrington as well as Continuing Fellowships), McCombs Dean's Fellowship funds, other named funds (e.g., Jastrow, Bonham, Cooper, SYLFF), and tuition reduction benefits (TRBs). Work with ADR to prepare and disseminate annual budget of college funds for each departmental program. Approve travel requests and reimbursements for PhD students going to conferences. Other resources include space and office allocations, website updates, and miscellaneous allocations from the ADR budget. Maintain records and perform audits of resource usage.
• Recruitment and Admissions Coordination: Design and implement graduate student recruitment strategies. Plan, organize, and execute recruiting efforts and events, including virtual recruitment events and on campus visit weekends. For recruitment events, provide event‑planning and administrative support for prospective PhD applicants, this includes, but is not limited to arranging prospective student travel, working with department faculty on itineraries for weekend visits and ensuring campus visits are operationally successful. Possibly represent McCombs at professional conferences for recruiting purposes.
• Program and Event Coordination: Organize first year orientation and other department‑sponsored graduate program events. Coordinate and provide logistical support for graduate student mentoring programs, and provide administrative support for newly developed programs related to the department’s graduate programs.
• Data Requests: Acquire and maintain comparative data from doctoral programs at peer and aspirational schools. Provide statistics for standard reports and ad hoc information requests for programs analysis. Track program outcomes (using UT TracDat) for accreditation and other purposes. Track placement and publication data. Assist departments with responding to all Graduate School action and information requests and reporting.
• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree plus five years of experience relating to program coordination and/or academic advising
• Demonstrated ability to build strong relationships with students, administrators and University stakeholders. Ability to communicate effectively verbally and in writing to a varied set of stakeholders
• Demonstrated ability to both work well on a team but also to work effectively independently.
• A service‑oriented mindset and commitment to providing excellent administrative support to students and faculty.
• Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.
• Demonstrated ability to organize, manage, and analyze a large volume of data with a high level of attention to detail and accuracy.
• Previous success managing multiple projects concurrently, managing ambiguity, and adapting to changing priorities.
• Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web‑based programs.

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with website updates, marketing, event or conference planning, preparing budgets and tracking expenditures.
• Experience in a higher education setting working closely with graduate students, faculty and administrators.
• Familiarity with University of Texas at Austin policies, procedures and internal systems.

Salary Range

$55,000 - $60,000 + depending on qualifications

Working Conditions

Works in standard office conditions with repetitive use of a keyboard at a workstation.

Work as a team member in shared office space.

Some evenings and weekend work are required during peak periods to support graduate recruitment activities, student orientation, and graduation.

Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

This is an Austin, TX‑based position.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log‑in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

About Us

Start Here, Change the World. At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture.

Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures.