Senior Stock Plan Administrator

SRG; Palo Alto (CA); On-site; USD 140,000 - 190,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan with company match

Generous paid leave

Campus perks

Job summary

Impellam Group is seeking a Senior Stock Plan Administrator to own day-to-day administration of the equity compensation program, including operations, accounting, compliance, and reporting. You will partner with Legal, Payroll, Accounting, and People Operations, reporting to the Controller.

You will manage grants, vesting, ESPP cycles, and tax reporting, while ensuring SOX and ASC 718 compliance and preparing month-end close packets. Strong data accuracy and communication skills are essential.

Qualifications

• Bachelor's degree or equivalent experience in Business Administration, Finance, or Accounting preferred.
• 5+ years of hands-on equity compensation experience within a public company.
• Deep knowledge of equity platforms such as Fidelity Plan Sponsor Webstation or equivalent.
• Strong understanding of ISOs, NSOs, RSUs, and ESPP, with related compliance, tax, and reporting requirements.
• Experience supporting internal/external audits and ensuring SOX and ASC 718 compliance.
• Experience with complex reconciliations, close processes, and equity-related financial reporting.
• Strong organizational, analytical, and communication skills; ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• CEP certification or progress toward it preferred.

Responsibilities

• Equity Administration & Operations: maintain accurate equity data, administer the equity plan lifecycle, manage grants, vesting, releases, exercises, and cancellations, coordinate ESPP enrollment and purchases.
• Compliance & Reporting: reconcile share pool balances, assist with equity plan setup and governance, maintain records for audits, perform month-end journal entries, support SBC accounting under ASC 718, and own year-end tax reporting.
• Cross-Functional Collaboration: work with Legal, Payroll, Accounting, and People Operations on compliant equity processes; support payroll with equity reporting and tax compliance.
• Audit & SOX Compliance: maintain SOX controls documentation and respond to auditor requests.
• Process Improvement: document processes and SOX narratives, seek automation and workflow improvements to equity processes.

Skills

Equity compensation

SOX/compliance

ISOs/NSOs/RSUs/ESPP

Auditing experience

Reconciliations/close

Excel/Office

CEP (preferred)

Education

Bachelor's degree

Tools

Fidelity Plan Sponsor Webstation

Job description

About the Opportunity

Join a fast-growing, publicly traded company in the healthcare and life sciences space. As Senior Stock Plan Administrator, you will own the day-to-day administration of the company's equity compensation program: equity operations, stock-based compensation accounting, compliance, reporting, and employee communications. You will partner with Legal, Payroll, Accounting, People Operations, and external providers, and report directly to the Controller.

Key Responsibilities

Equity Administration & Operations

• Maintain accurate equity data and administer the equity plan across the full equity lifecycle
• Manage end-to-end processing of grants, vesting, releases, exercises, and cancellations
• Coordinate ESPP enrollment and purchase cycles, with accurate processing and reconciliations alongside Payroll and the equity platform

Compliance & Reporting

• Maintain and reconcile share pool balances; perform monthly reconciliations of shares outstanding and reserves with the transfer agent
• Assist with equity plan setup, maintenance, and governance
• Maintain records and documentation to support audit readiness
• Analyze and reconcile equity data, perform audits, and prepare/review month-end journal entries
• Support period-end close, including SBC accounting under ASC 718 and monthly/quarterly SBC close
• Own year-end tax reporting compliance

Cross-Functional Collaboration

• Partner with Legal, Payroll, Accounting, and People Operations on accurate, compliant, timely equity processes
• Support Payroll with equity reporting, tax compliance, and reconciliations
• Respond to employee questions on awards, vesting, exercises, and taxation

Audit & SOX Compliance

• Maintain SOX control documentation and perform assigned internal controls documentation
• Respond to auditor requests in a timely manner

Process Improvement

• Document processes and SOX narratives; support continuous improvement
• Identify opportunities to improve equity processes through automation, integration, stronger controls, and workflow changes

Qualifications

• Bachelor's degree or equivalent experience (Business Administration, Finance, or Accounting a plus)
• 5+ years of hands-on equity compensation experience within a public company
• In-depth knowledge of equity platforms such as Fidelity Plan Sponsor Webstation® (or equivalent), managing platform processes end-to-end
• Strong understanding of ISOs, NSOs, RSUs, and ESPP, and related compliance, tax, and reporting requirements
• Strong experience supporting internal/external audits and ensuring SOX and ASC 718 compliance
• Experience with complex reconciliations, close processes, and equity-related financial reporting
• Strong organizational, analytical, and communication skills; able to manage multiple priorities and deadlines
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Preferred: CEP certification or progress toward it

Why This Role

• Own a high-visibility equity program at a publicly traded, high-growth company
• Work directly with the Controller and across Finance, Legal, Payroll, and People Operations
• Broad scope (full equity lifecycle, SBC accounting, SOX, automation) with room to grow
• Competitive compensation, bonus eligibility, equity, and comprehensive benefits including medical, dental, retirement savings with company match, generous paid leave, and campus perks

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting [e-mail] or fill out this form to request accommodations.