Senior Stock Plan Administrator

Advantest America; United States; On-site; USD 110,000 - 160,000; Full time

Job summary

Advantest America is seeking a Senior Stock Plan Administrator to lead day-to-day equity compensation operations, including data administration, SBC accounting, and compliance. You will partner with Legal, Payroll, Accounting, and PeopleOps to ensure timely, accurate equity processing across the full lifecycle.

The role encompasses ESPP enrollment, month-end close per ASC 718, SOX controls, tax reporting, and audit readiness, with focus on process improvements and accurate reporting to

Responsibilities

• Maintain accurate equity data and records within equity administration systems and administer equity plan across the full equity lifecycle.
• Manage the end-to-end processing of equity transactions (grants, vesting, releases, exercises, cancellations, etc.) in the equity system.
• Coordinate Employee Stock Purchase Plan (ESPP) enrollment and purchase cycles and ensure accurate processing and reconciliations in collaboration with Payroll and Fidelity Equity system.
• Maintain and reconcile equity share pool balances; perform monthly reconciliations of shares outstanding and reserves with the transfer agent.
• Assist with equity plan setup, maintenance, and governance.
• Maintain accurate records and equity reconciliations and documentation to support internal/external audit readiness.
• Analyze and reconcile equity data, perform audits, and prepare / review all month-end journal entries.
• Support period-end close activities including stock-based compensation (SBC) accounting in accordance with ASC 718 and completing monthly and quarterly stock-based compensation close processes, ensuring accuracy in journal entries, accruals, and disclosures.
• Responsible for compliance with year-end tax reporting requirements.
• Partner with Legal, Payroll, Accounting, and PeopleOps teams to ensure accurate, compliant, and timely execution of equity processes.
• Assist Payroll teams with equity reporting, tax compliance and reconciliation activities.
• Respond to employee inquiries regarding equity awards, vesting schedules, exercises, and taxation.
• Maintain accurate records and documentation to support audit readiness.
• Maintain SOX control documentation and perform assigned internal controls documentation to support SOX compliance.
• Respond to auditor requests inquiries in a timely manner.
• Document processes, SOX narratives and support continuous improvement initiatives.
• Identify opportunities to enhance equity processes and systems through integration and automation, improved controls, and workflow changes.

Job description

The Senior Stock Plan Administrator is responsible for the day-to-day administration of the Company's equity compensation program. This role provides hands-on support for equity operations, stock-based compensation accounting, compliance, reporting, and employee communications. The ideal candidate will partner closely with Legal, Payroll, Accounting, People Operations, and external service providers to ensure accurate, compliant, and timely execution of all equity-related activities. This position will report to the Company's Controller.

Responsibilities:

Equity Administration and Operations

• Maintain accurate equity data and records within equity administration systems and administer equity plan across the full equity lifecycle.
• Manage the end-to-end processing of equity transactions (grants, vesting, releases, exercises, cancellations, etc.) in the equity system.
• Coordinate Employee Stock Purchase Plan (ESPP) enrollment and purchase cycles and ensure accurate processing and reconciliations in collaboration with Payroll and Fidelity Equity system.

Compliance and Reporting

• Maintain and reconcile equity share pool balances; perform monthly reconciliations of shares outstanding and reserves with the transfer agent.
• Assist with equity plan setup, maintenance, and governance.
• Maintain accurate records and equity reconciliations and documentation to support internal/external audit readiness.
• Analyze and reconcile equity data, perform audits, and prepare / review all month-end journal entries.
• Support period-end close activities including stock-based compensation (SBC) accounting in accordance with ASC 718 and completing monthly and quarterly stock-based compensation close processes, ensuring accuracy in journal entries, accruals, and disclosures.
• Responsible for compliance with year-end tax reporting requirements.

Collaboration with Business Partners

• Partner with Legal, Payroll, Accounting, and PeopleOps teams to ensure accurate, compliant, and timely execution of equity processes.
• Assist Payroll teams with equity reporting, tax compliance and reconciliation activities.
• Respond to employee inquiries regarding equity awards, vesting schedules, exercises, and taxation.

Audit and SOX Compliance

• Maintain accurate records and documentation to support audit readiness.
• Maintain SOX control documentation and perform assigned internal controls documentation to support SOX compliance.
• Respond to auditor requests inquiries in a timely manner.

Process Improvement

• Document processes, SOX narratives and support continuous improvement initiatives.
• Identify opportunities to enhance equity processes and systems through integration and automation, improved controls, and workflow changes.