Senior Sporting Events Coordinator (Part-Time)

Town of Cary; Cary (NC); On-site; USD 21,000 - 30,000; Part time

Job summary

The Town of Cary’s Parks, Recreation and Cultural Resources department is seeking an organized and energetic Senior Sporting Events Administrative Assistant to join our fast-paced exciting team. This part-time, non-benefited position supports the management of sporting projects and venues, primarily at WakeMed Soccer Park, with flexible weekday, evening, and weekend hours.

Responsibilities include clerical support, planning assistance for The Cary Cup and TST LOC, event plan execution, data

Qualifications

• Any combination of education and experience equivalent to graduation from a technical institute, community college, or university and extensive experience in office management work.
• Preference will be given to candidates who possess one or more of the following:
• Some experience working with state grants (applying for grants, submitting data for grant compliance, etc).
• Some customer service experience
• Some experience with project management
• Some experience with or knowledge of sports, particularly soccer

Responsibilities

• Serves as the lead office support person providing and coordinating clerical and customer service support for a variety of operations
• Assists with all phases of planning for The Cary Cup and the TST Local Organizing Committee initiatives
• Leads the implementation and execution of assigned portions of the event plans
• Coordinates with Sports Programming, Sports Venues, and other departmental staff on the use of fields for The Cary Cup & TST
• Develops and implements strategies for growing local awareness, interest, and engagement in TST and The Cary Cup events
• Manages relationships and deliverables for strategic partners of TST and The Cary Cup
• Handles special projects, events, and special assignments; performs specialized research and reports that may be technical in nature
• Interprets departmental policy; answers difficult questions about departmental operations not requiring technical knowledge
• Answers calls and emails, receives citizen complaints and requests for services, and provides department information to citizens or refers to appropriate person; interprets department policies, rules, and regulations in response to inquiries
• Takes and transcribes dictation of correspondence, memoranda, proposals, specifications, contracts, reports, and other materials
• Designs, develops, and coordinates communication of information to the public regarding The Cary Cup youth tournament and other community engagement events.
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards; follows through to correct incomplete data
• Collects and interprets data for records and reports, including compliance for State grant
• Composes routine correspondence, sorts and distributes mail
• Contributes written material to the web and serves as a web writer for related activities
• Operates standard office equipment, including use of personal computer and related software, such as MS Office, TeamSideline, and others
• Ensures that assigned Web pages are accurate, timely, and complete by promptly forwarding updates to Parks Marketing or Public Information for review and publishing
• Performs other job-related tasks as required.

Job description

The Town of Cary’s Parks, Recreation and Cultural Resources department is seeking an organized and energetic Senior Sporting Events Administrative Assistant to join our fast-paced exciting team. This part-time, non-benefited position supports the management of sporting projects and venues, primarily at WakeMed Soccer Park, with flexible weekday, evening, and weekend hours.

Responsibilities include clerical support, planning assistance for The Cary Cup and TST LOC, event plan execution, data