Senior Specialist, AONL Initiatives

American Hospital Association; Chicago (IL); Hybrid; USD 92,000 - 138,000; Full time

Benefits offered by this job

Flexible hybrid work schedule

Medical/dental/vision coverage

Life insurance & disability plans

401(k) with company match

PTO/holidays/health days

Job summary

The American Hospital Association (AHA) is a national organization representing hospitals, health care networks, and communities. The AHA offers a flexible hybrid work schedule of three days in the office and two days remote, with responsibilities supporting the AONA CEO and senior leadership in coordinating major initiatives.

Essential functions include calendar & travel coordination, executive meeting support, cross-functional project management, and progress reporting.

Qualifications

• Education: Bachelor's degree in business administration, healthcare administration or related field.
• 5+ years experience in project management, program coordination, executive support, or related role; healthcare/nonprofit or association environment preferred.

Responsibilities

• Provide administrative support to the CEO, including calendar management, travel coordination, expense reporting, meeting preparation, and follow-up.
• Coordinate executive meetings, prepare agendas and materials, and track action items.
• Manage special cross-functional projects and executive initiatives that support organizational priorities.
• Develop project timelines, monitor deliverables, and communicate progress to stakeholders.
• Track project milestones, risks, and action items to ensure timely completion.
• Recommend process improvements that enhance efficiency and project execution.
• Prepare reports, presentations, and project documentation for leadership.
• Coordinate activities for AONL's member-led groups, including meeting logistics, agendas, minutes, and follow-up.
• Monitor progress toward member-led group goals and assist with reporting and documentation.
• Partner with volunteer leaders and staff liaisons to support annual work plans and project implementation.
• Serve as a liaison between volunteer leaders and internal staff to facilitate communication and project coordination.

Skills

Multitask project management

Organizational skills

Communication & relationship mgmt

Report & presentation prep

MS Office proficiency

PM methodologies

Cross-functional coordination

Written & verbal communication

Problem solving & attention to detail

Education

Bachelor's degree in Business Administration, Healthcare Administration or related field

Tools

Workday

Microsoft Dynamics

NetForum

Job description

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. The AHA has two main offices, located in Washington, D.C., and Chicago. The AHA offers a flexible hybrid work schedule of three days in the office and two days working remotely.

Responsible for providing program management, administrative, and coordination support to the American Organization for Nursing Leadership (AONL) CEO and senior leadership team. Manage organizational initiatives, coordinate member-led group activities, support executive priorities, and ensure projects move forward efficiently across departments. Reporting to the Chief Operating Officer and working closely with senior leadership, serve as a central point of coordination for executive initiatives, cross-functional projects, and member engagement efforts.

Essential Functions

• Provide administrative support to the CEO, including calendar management, travel coordination, expense reporting, meeting preparation, and follow-up.
• Serve as a primary point of contact for scheduling and administrative support for the CEO and senior leadership team.
• Coordinate executive meetings, prepare agendas and materials, and track action items.
• Manage special cross-functional projects and executive initiatives that support organizational priorities.
• Develop project timelines, monitor deliverables, and communicate progress to stakeholders.
• Track project milestones, risks, and action items to ensure timely completion.
• Recommend process improvements that enhance efficiency and project execution.
• Prepare reports, presentations, and project documentation for leadership.
• Coordinate activities for AONL's member-led groups, including meeting logistics, agendas, minutes, and follow-up.
• Monitor progress toward member-led group goals and assist with reporting and documentation.
• Partner with volunteer leaders and staff liaisons to support annual work plans and project implementation.
• Serve as a liaison between volunteer leaders and internal staff to facilitate communication and project coordination.
• Perform other duties as assigned.

Minimum Qualifications

• Education: Bachelor's Degree Business administration, healthcare administration or related field Required or Equivalent combination of education and experience Required
• Work Experience: 5+ years Experience in project management, program coordination, executive support, or related role Required Experience in a healthcare, nonprofit or association environment Preferred Experience supporting volunteer leaders, committees, or boards Preferred

Knowledge, Skills and Abilities

• Ability to manage multiple projects with competing priorities - Required
• Strong organizational, communication, and relationship management skills - Required
• Experience preparing reports, presentations, and meeting materials - Required
• Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint - Required
• Familiarity with project management methodologies and collaboration tools - Required
• Experience with Workday, Microsoft Dynamics, NetForum, or similar enterprise systems - Preferred
• Strong cross-functional coordination, meeting & event facilitation, organizational planning and process improvement skills - Required
• Strong relationship management, written & verbal communication, problem solving, attention to detail, customer service and time management skills - Required

Salary Information

• Commensurate with related experience. The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.
• Salary Range - Minimum: 92000
• Salary Range - Midpoint: 115000
• Salary Range - Maximum: 138000
• We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, PTO/holidays/health days, wellness programs, and more!

Equal Opportunity Employer

The American Hospital Association (AHA) is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call [phone] and ask for the Vice President, Human Resources, and let us know the nature of your request and your contact information.

The AHA participates in the E-Verify Program. #LI-Hybrid At the core of our mission, are our employees. At AHA, you will see that we work to give you autonomy, creating an environment that allows your experience and ideas to enhance your organization as we work to advance health in America. At AHA, you'll find support for your career through training and development programs and opportunities to expand your skills and knowledge. We'll help you reach your potential and advance your career by keeping you apprised of new job opportunities within our organization. The AHA team comes from a wide array of backgrounds and education across two U.S. offices and approximately 500 individuals. We are proud of our workforce and our commitment to equal opportunity for all, consistent with all applicable Federal anti-discrimination laws.