Senior Specialist, HRIS

American Hospital Association; Chicago (IL); Hybrid; USD 92,000 - 138,000; Full time

Benefits offered by this job

Medical/dental coverage

Vision care

Life insurance

Short- and long-term disability plans

401(k)

Tuition reimbursement

PTO/holidays/health days

Wellness programs

Job summary

The American Hospital Association (AHA) is seeking a senior HRIS professional to lead the development, maintenance and optimization of the HRIS ecosystem, including UKG, Workday integrations and LMS. You will collaborate with HR and IT to improve workflows and data reporting.

The role requires extensive experience with HRIS systems, especially Workday, and a strong background in data analytics, training, and project management.

Qualifications

• Bachelor's degree in information technology, business administration, human resources or related field.
• 5+ years HRIS systems experience, particularly Workday, including implementation, customization, and integration.
• Strong understanding of HRIS database design, structure, functions and processes, and databases tools, particularly Workday - Required.
• Strong understanding of HR processes and data, including eligibility rules, enrollment rules and benefit procedures.
• Ability to maintain strict confidentiality of data and information - Required.
• Strong planning and project management skills - Required.
• Thorough knowledge of MS Excel, Word and PowerPoint - Required.
• Ability to communicate effectively and work with cross-functional teams.

Responsibilities

• Responsible for the successful development, maintenance, operations and optimization of the primary HRIS (currently UKG) as well as other HR systems including learning management, performance management, SharePoint, etc.
• Identify opportunities for workflow improvements in HR and oversee system implementation projects.
• Collaborate with HR team members and colleagues across the association to develop and optimize system effectiveness.
• Provide system training to help guide end users on current processes and any new functionality.
• Create and maintain training materials, procedures, guidelines and workflow documents for all HR systems as applicable.
• Manage and test system upgrades and enhancements, configuration changes, reports, and integrations ensuring both process and system requirements are fully identified, evaluated, tested and implemented.
• Identify and troubleshoot system issues and work with both internal and external resources to bring to resolution.
• Serve as lead representative and liaison between HR, Payroll, Information Technology and other stakeholders for systems design, daily functional support and other HR and Business projects.
• Create and deliver custom reports, dashboards and data analytics to meet the requirements of management and staff and to drive informed decision-making.
• Ensure the integrity of all employee data is maintained for compliance, recordkeeping, and reporting while safeguarding data security and privacy.

Skills

HRIS

Workday

System implementation

Training

Data analytics

MS Excel

Education

Bachelor's Degree in IT/Business/HR or related field

Tools

UKG (Ultimate Kronos Group)

SharePoint

Learning Management Systems

Reporting tools

Job description

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities.

The AHA has two main offices, located in Washington, D.C., and Chicago.

The AHA offers a flexible hybrid work schedule of three days in the office and two days working remotely.

Essential Functions

• Responsible for the successful development, maintenance, operations and optimization of the primary HRIS (currently UKG) as well as other HR systems including learning management, performance management, SharePoint, etc.


• Identify opportunities for workflow improvements in HR and oversee system implementation projects.


• Collaborate with HR team members and colleagues across the association to develop and optimize system effectiveness.


• Provide system training to help guide end users on current processes and any new functionality.


• Create and maintain training materials, procedures, guidelines and workflow documents for all HR systems as applicable.


• Manage and test system upgrades and enhancements, configuration changes, reports, and integrations ensuring both process and system requirements are fully identified, evaluated, tested and implemented.


• Identify and troubleshoot system issues and work with both internal and external resources to bring to resolution.


• Serve as lead representative and liaison between HR, Payroll, Information Technology and other stakeholders for systems design, daily functional support and other HR and Business projects.


• Create and deliver custom reports, dashboards and data analytics to meet the requirements of management and staff and to drive informed decision-making.


• Ensure the integrity of all employee data is maintained for compliance, recordkeeping, and reporting while safeguarding data security and privacy.


• Ensure continuous learning on new system enhancements and functionality / proactively lead the communication with those applicable on any system updates.


• Maintain knowledge of trends and developments in HR technology and HRIS applications.


• Maintain / foster relationships with system vendors or outside sources to enhance system knowledge, networking in the community.


• Perform other duties as assigned.

Minimum Qualifications

• Education Bachelor's Degree Information technology, business administration, human resources or related field


• Work Experience 5+ years HRIS systems experience, particularly Workday, including implementation, customization, and integration


• Strong understanding of HRIS database design, structure, functions and processes, and databases tools, particularly Workday - Required


• Strong understanding of HR processes and data, including eligibility rules, enrollment rules and benefit procedures in order to ensure correct implementation - Required


• Ability to maintain strict confidentiality of data and information - Required


• Strong planning and project management skills - Required


• Thorough knowledge of MS Excel, Word and PowerPoint - Required


• Ability to communicate effectively and utilize interpersonal and organizational skills to effectively perform multiple tasks with constantly changing priorities - Required


• Track record of strong business partnership and cross functional collaboration within a dynamic, fast paced environment - Required

Salary Information

Salary Information: Commensurate with related experience. The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.

• Salary Range - Minimum: 92000


• Salary Range - Midpoint: 115000


• Salary Range - Maximum: 138000

We offer an excellent total compensation package, which includes

• medical/dental coverage (PPO/HMO)


• vision care


• life insurance


• short- and long-term disability plans


• 401(k)


• tuition reimbursement


• PTO/holidays/health days


• wellness programs

The American Hospital Association (AHA) is an Equal Opportunity Employer.

We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics.

We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call [phone] and ask for the Vice President, Human Resources, and let us know the nature of your request and your contact information.

The AHA participates in the E-Verify Program.

At the core of our mission, are our employees.

At AHA, you will see that we work to give you autonomy, creating an environment that allows your experience and ideas to enhance our organization as we work to advance health in America.

At AHA, you'll find support for your career through training and development programs and opportunities to expand your skills and knowledge.

We'll help you reach your potential and advance your career by keeping you apprised of new job opportunities within our organization.

The AHA team comes from a wide array of backgrounds and education across two U.S. offices and approximately 500 individuals.

We are proud of our workforce and our commitment to equal opportunity for all, consistent with all applicable Federal anti-discrimination laws.