Executive Initiatives & Programs Coordinator

American Hospital Association; Chicago (IL); Hybrid; USD 92,000 - 138,000; Full time

Benefits offered by this job

Flexible hybrid work schedule

Medical/dental/vision coverage

Life insurance & disability plans

401(k) with company match

PTO/holidays/health days

Job summary

The American Hospital Association (AHA) is a national organization representing hospitals, health care networks, and communities. The AHA offers a flexible hybrid work schedule of three days in the office and two days remote, with responsibilities supporting the AONA CEO and senior leadership in coordinating major initiatives.

Essential functions include calendar & travel coordination, executive meeting support, cross-functional project management, and progress reporting.

Qualifications

• Education: Bachelor's degree in business administration, healthcare administration or related field.
• 5+ years experience in project management, program coordination, executive support, or related role; healthcare/nonprofit or association environment preferred.

Responsibilities

• Provide administrative support to the CEO, including calendar management, travel coordination, expense reporting, meeting preparation, and follow-up.
• Coordinate executive meetings, prepare agendas and materials, and track action items.
• Manage special cross-functional projects and executive initiatives that support organizational priorities.
• Develop project timelines, monitor deliverables, and communicate progress to stakeholders.
• Track project milestones, risks, and action items to ensure timely completion.
• Recommend process improvements that enhance efficiency and project execution.
• Prepare reports, presentations, and project documentation for leadership.
• Coordinate activities for AONL's member-led groups, including meeting logistics, agendas, minutes, and follow-up.
• Monitor progress toward member-led group goals and assist with reporting and documentation.
• Partner with volunteer leaders and staff liaisons to support annual work plans and project implementation.
• Serve as a liaison between volunteer leaders and internal staff to facilitate communication and project coordination.

Skills

Multitask project management

Organizational skills

Communication & relationship mgmt

Report & presentation prep

MS Office proficiency

PM methodologies

Cross-functional coordination

Written & verbal communication

Problem solving & attention to detail

Education

Bachelor's degree in Business Administration, Healthcare Administration or related field

Tools

Workday

Microsoft Dynamics

NetForum

Job description

The American Hospital Association (AHA) is a national organization representing hospitals, health care networks, and communities. The AHA offers a flexible hybrid work schedule of three days in the office and two days remote, with responsibilities supporting the AONA CEO and senior leadership in coordinating major initiatives.

Essential functions include calendar & travel coordination, executive meeting support, cross-functional project management, and progress reporting.